Secretary; Anticipated

Administrative Assistant

Performs secretarial and ancillary duties that facilitate the timely attainment of district objectives. Keeps informed about program/procedure changes.

Greets/assists visitors. Answers/directs phone calls efficiently. Takes detailed messages.

Prepares letters, memos, notes, emails, etc. Maintains calendars/schedules as directed.

Maintains a procurement files (e.g., transmittal letters, contracts, confirmations, guarantees, etc.).

Follows established district protocols to ensure the accurate/timely recording and preservation of documents. Maintains a systematic filing system that supports the efficient retrieval of records.

Enrolls and withdraws students.

Maintains student records including attendance.

Collects/organizes data for analysis.

Prepares requisitions for administrative approval.

Helps with special projects/committee activities as directed.

Exemplifies professionalism and fosters goodwill to enhance the district's public image.

Maintains open/effective communications. Serves as a reliable information resource.

Participates in training to keep current with professional standards associated with work duties. Updates skills as needed to use available task-appropriate technology effectively.