District Finance Assistant - Office

District Finance Assistant
- Central Office

Montgomery Co KY Central Office
- Mount Sterling, Kentucky Open in Google Maps

This job is also posted in MoCo Schools KY

Job : 5851239

Final date to receive applications: Posted until filled

Posted: Jul 24, 2026 4:00 AM (UTC)

Starting Date: Immediately

QUALIFICATIONS:

• High School diploma or equivalent.
• Two years of increasingly responsible financial record-keeping experience.
• Such additional qualifications as the Superintendent or Board may find appropriate and acceptable.

REPORTS: Superintendent/designee

SUPERVISES: Not Applicable

JOB GOAL
:
To perform whatever task the Board and Superintendent/designee may assign with accuracy, efficiency, and cooperation; to present a positive attitude about the job so as to maintain good morale among employees; and to be as efficient and accurate as possible in all financial transactions so the Board and employees have total faith in the job that is done.

BASIC FUNCTION
:
Perform complex and advanced clerical accounting duties related to the preparation of such matters as financial statements or District payroll; assign, review and lead the work of other account clerks as assigned.

• Perform complex and advanced-level clerical accounting duties in support of District programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
• Prepares and maintains files of records and documents relating to work performed; prepares special reports as assigned, and completes monthly reports as requested from various agencies.
• Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts
• Processes payroll and related records for assigned major payrolls; computes hours and pay of employees for each payroll period; computes and summarizes deductions such as withholding tax, retirement, insurance, and maintains records of deductions; verify and input data as assigned by supervisor.
• Maintains records of individual earnings, deductions, change in employee status, and related data; processes retirements and terminations as appropriate; verify documents for proper account codes, pay rates, and related data as assigned by supervisor.
• Maintains employee attendance records; verifies and inputs individual sick leave, emergency, personal, professional, and vacation allowances and usage; distributes related lists and notices as assigned by supervisor.
• Processes the payroll-related sections of financial loans and various employment verification forms; verifies salaries in accordance with related laws and District policies and procedures.
• Coordinates all insurance (state and other) provided by the Board as assigned by supervisor.
• Receives all invoices for materials and services furnished, checks and matches with applicable purchase orders, bid items, etc., and prepares, processes, and mails F-75 vouchers.
• Remains abreast of changes in policy or regulations relative to the operation of the program or office; participates in training activities as required by the Supervisor or State Department.
• Responds to questions or complaints from vendors, District administrators, food service personnel or employees regarding issues related to pay, benefits, payments, balances, charges, inventories and other information; answer phones.
• Perform financial record keeping for the District and maintain computerized records of accounts receivable, payable and cash sales.
• Provide work direction, guidance and training to other bookkeeping/payroll personnel as assigned.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statements, profit and loss statements and other technical financial reporting documents.
• Learn, interpret, apply and explain rules, regulations, policies and procedures related to school district payrolls, utility payments and food service accounting.
• Establish and…