Billing Clerk

We are currently seeking an experienced billing specialist to join a growing team on a contract-to-hire basis. A small amount of travel will be required for this position.

Billing Clerk

The Billing Clerk is responsible for preparing, reviewing, and processing invoices while ensuring accurate billing records and timely payment collection. This position requires strong attention to detail, organizational skills, and the ability to communicate effectively with customers, vendors, and internal departments.

• Prepare and issue customer invoices accurately and on time.
• Verify billing information, pricing, and supporting documentation.
• Process credit memos, adjustments, and refunds as needed.
• Maintain accurate billing records and customer accounts.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Monitor outstanding invoices and assist with collections when necessary.
• Reconcile billing discrepancies and resolve issues promptly.
• Process payments and apply them to customer accounts.
• Collaborate with accounting, sales, and customer service teams to ensure accurate billing.
• Generate billing reports and maintain filing systems.
• Ensure compliance with company policies and accounting procedures.
• Perform other administrative and accounting duties as assigned.

• High school diploma or equivalent required; associate degree in Accounting, Business, or related field preferred.
• Previous experience in billing, accounts receivable, accounting, or administrative support preferred.
• Proficiency with Microsoft Office, especially Excel.
• Experience with accounting or billing software is preferred.
• Strong mathematical and data entry skills.
• Excellent attention to detail and accuracy.
• Strong organizational, communication, and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively…