Project​/Program Specialist

Please note:

all position postings close at 12:00 A.M. CST on the position closing date

Please note:

All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

The Staff accountant for the ASU System Foundation is responsible for assisting in the support of the financial operations, accounting processes, and reporting functions of the Foundation. This position ensures accurate financial record-keeping, compliance with applicable standards and policies, and timely financial reporting to support the mission of the Foundation and the broader Arkansas State University System. This position is needed to assist with software/systems implementations and optimization, data entry, accounting support, process improvement efforts and related policy and procedure updates.

The staff accountant will work closely with the Chief Financial Officer and Foundation President to maintain integrity in all financial transactions, support audit readiness, and assist with budgeting, reconciliation, and donor fund accounting.

The staff accountant is expected to adhere to high ethical as well as professional standards in serving the financial management needs of the Foundation.

Assist with accounting data entry

Maintain and reconcile general ledger accounts in accordance with GAAP and Foundation policies

Ensure proper classification and tracking of restricted, unrestricted, and endowment funds

Reconcile bank accounts, investment accounts, and subsidiary ledgers

Process journal entries, accruals, and adjusting entries as needed

Assist with budget preparation, monitoring, and variance analysis

Support compliance with IRS regulations applicable to nonprofit organizations.

Review and process Foundation-related disbursements and reimbursements

Assist with ad hoc reporting and fund research

Assist with audit and tax preparation

Assist with account clean-up/analysis

Own AP process

Assist with new accounting and donor management software systems implementation and data testing

Assist in the establishment of reporting fund groups and reports in the new accounting system

Assist in updating Foundation Policies and Procedures

Assist in financial reporting for board meetings and executive leadership meetings

Provide any and all possible support as requested by various campus advancement teams

Other duties as assigned

• Advanced and relatable knowledge of computer accounting technology and reporting software
• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong organizational and communication skills
• Ability to work collaboratively with internal and external stakeholders
• Understanding of confidentiality requirements related to financial and donor data
• Generate financial reports and improve reporting efforts
• Flexible and good with ambiguity

The successful candidate must demonstrate the ability to learn new processes and systems, adapt to changing priorities, take initiative, and work collaboratively. A willingness to contribute, assist with a variety of responsibilities, and step in where organizational needs are greatest is essential.

Monday - Friday

8:00 a.m.

- 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Please note:

all position postings close at 12:00 A.M. CST on the position closing date

The Arkansas State University System Foundation, Inc., is a 501(c)(3) non-profit corporation duly chartered by the state of Arkansas in 1977 to operate for the benefit and advancement of the Arkansas State University System and its related entities. The primary purpose of the Foundation is to receive, solicit, accept and hold, administer, invest and disburse any and every kind of property for such education, scientific, literary, research and service activities from individuals and organizations, including foundations, government agencies, and private businesses, to support the Corporation’s activities, and it shall manage endowments given to the Corporation for the benefit of all the Arkansas State…