Accountant - AP

Accountant - AP (Full Time)
Location: St. Thomas , VI
Close Date: August 31, 2026 04:00 PM ADT
Salary Grade: AGS-21

This position is responsible for a range of general staff accounting tasks but will be primarily responsible for accounting work associated with processing accounts payable transactions and expense reporting. in order to make sure that the office operates smoothly, accurately, and effectively. The job involves the processing of payables for recording in sub-ledgers and the processing of payments on outstanding amounts owed by the Authority.

• Maintains and monitors the listing of accounts payable.
• Develops and maintains a filing system for financial information, files, and records.
• Ensures the ready availability of financial documentation.
• Collects and verify invoices, bills, purchase orders, disbursement vouchers, travel requests and receiving reports and checks by performing pre-audits to ensure both accuracy and appropriateness prior to payment.
• Corresponds with vendors, maintains updated vendor profiles, and processes vendor checks.
• Tracks expenses, processes expense reports, and prepares analyses of accounts.
• Monitors account balances and related financial activity.
• Prepares cash transfers.
• Enters data on invoices and bills to ensure payments.
• Issues checks for accounts payable.
• Produces monthly financial report.
• Check that each purchase order is supported by a properly executed purchase order; receiving report, official invoice, and when necessary, a contract.
• Resolve invoice and un-vouchered receipt discrepancies.
• Enters all payables in the sub-ledger, print sub-ledger trial balance and ledger distribution.
• Ensures payment documents are properly coded to the correct general ledger account.
• Prepares monthly journal vouchers for adjustments.
• Accept all payment documents for contract work performed on capital projects after they are checked and reviewed by Project Accountant.
• Verifies vendor , Vendor Name, Amount, General Ledger account debited and project or job order charged.
• Review and audit electronic expense reports.
• Handle employee matters as it relates to online expense and travel.
• Identify vendors and payments subject to tax (1099) reporting (1099 Maintenance)
• Audits and processes credit card bills
• Work to drive process improvements in other accounting operation functions as assigned.
• Ability to collaborate with other VIPA Departments.
• Assists in Month end closing.
• Prepare year end schedules for audit.
• Other general accounting tasks and projects as assigned.

• Possesses knowledge of general accounting and bookkeeping principles, as well as of any relevant accounting software.
• Is knowledgeable about accounts payable, accounts receivable, and the process of maintaining general ledgers.
• Demonstrates strong communication, analytical, and problem-solving skills.
• Exhibits a strong regard for organizing and prioritizing, as well as an ability to meet deadlines.
• Displays a respect for confidentiality.
• Exhibits strong team building and interpersonal skills.
• Strong work ethic.
• Must demonstrate ability to work cooperatively and collaboratively as part of an Accounting team.
• Ability to work with Microsoft Excel spreadsheets and Microsoft Office Environment

• Bachelors Degree in Accounting, Finance, or a related discipline.
• Three (3) plus years of relevant work experience with accounting payable processes.