Bookkeeping & A​/P Assistant - Fort Myers, FL

Bookkeeping & Accounts Payable Assistant

Employment Type: Part-Time | Full-Time potential through combined roles

Location: Fort Myers, FL

Reports To: Director of Operations

Position Overview

Equipt is seeking a detail-oriented, dependable, and missionally minded Bookkeeping & Accounts Payable Assistant to support the day-to-day financial needs of Equipt and our ministry partners.

At Equipt, financial administration is more than completing transactions. Our team has the opportunity to come alongside churches, missionaries, and ministry leaders to help them steward resources well, understand healthy financial processes, and establish strong foundations that support their ministry for the long term.

The Bookkeeping & Accounts Payable Assistant helps ensure bills are properly documented, approved, recorded, and paid; vendor information is complete; financial records are maintained accurately; and assigned bookkeeping responsibilities are completed on time.

This position also interacts with ministry partners to answer routine questions, explain established processes, and help them understand the why and how behind healthy financial practices.

The ideal candidate enjoys numbers and details while also enjoying serving people, solving problems, and helping others learn and succeed.

About Equipt

Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country and globally. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.

Key Responsibilities

Process bills, invoices, reimbursements, and payment requests

Verify required approvals and supporting documentation

Establish and maintain vendor records, W-9s, and required documentation

Support annual 1099 preparation

Monitor missing receipts and expense documentation and follow up on incomplete transactions

Assist with transaction coding according to established procedures

Support routine Ramp administration, transactions, receipts, and documentation

Assist with routine vendor updates and correspondence

Perform assigned bookkeeping in Quick Books Online for Equipt and ministry partners

Assist with bank, credit card, and other reconciliations

Support month-end financial processes and maintain accurate financial documentation

Assist with routine financial reporting and record preparation

Partner Billing & Financial Support

Assist with partner invoicing, payments, and routine accounts receivable follow-up

Respond to routine bookkeeping, payment, and financial-process questions

Help ministry partners understand established financial processes and documentation requirements

Provide patient, practical support that helps partners develop healthy financial practices

Partner Launches & Transitions

Complete assigned Finance responsibilities for new partner launches and transitions

Assist with bookkeeping, A/P, vendor, and financial-system setup

Help orient new partners to established financial processes

Coordinate completion of Finance milestones with the Launch Coordinator

Audit & Financial Review Support

Gather and organize requested financial documentation

Assist with audit, financial review, and ECFA preparation

Track and follow up on missing financial records as assigned

Qualifications

Required Experience

Strong attention to detail, accuracy, and organization

Ability to manage multiple priorities and recurring deadlines with consistent follow-through

Comfort working with numbers, financial information, and established processes

Strong written and verbal communication skills with the ability to work independently and collaboratively

High level of integrity, confidentiality, and discretion

Heart for serving and equipping churches, missionaries, and ministry leaders

Preferred Experience

Previous bookkeeping or accounts payable experience

Experience with Quick Books Online or similar accounting software

Familiarity with nonprofit, church, or ministry financial operations

Experience with expense management or financial technology platforms

Accuracy and attention to detail

Ownership and follow-through

Problem-solving and sound judgment

Partner-focused service

Ability to educate and equip others

Collaboration and teamwork

Adaptability and initiative

Work Structure

Part-time role (20-28 hours/week), Monday-Friday during standard business hours, with some flexibility in scheduling within those hours

Hybrid work flexibility may be available based on weekly team needs and performance, but is not guaranteed

This role operates within a collaborative team environment with regular communication, coordination, and shared ownership across responsibilities