Accounts Payable Manager

Pivot Energy is seeking an experienced and strategic Accounts Payable Manager to lead our Accounts Payable function as the company continues to grow and scale.

• Lead, develop, and mentor a team of Accounts Payable professionals while fostering accountability, collaboration, and continuous improvement.
• Establish departmental goals, KPIs, and service levels to measure performance, productivity and accuracy.
• Develop scalable processes, documentation, and cross-training plans to support organizational growth and business continuity.
• Assess staffing, organizational structure, and resource needs to support future growth.
• Direct all Accounts Payable operations, including invoice processing, purchase order matching, payment execution, vendor maintenance, reconciliations, and month-end close.
• Ensure compliance with company policies, approval authority, accounting standards, and internal controls.
• Review payment batches and optimize payment timing to balance cash management, vendor relationships, and contractual obligations.
• Oversee vendor compliance, including annual 1099 reporting, and resolve complex payment or vendor issues.
• Lead continuous improvement initiatives that simplify processes, eliminate manual work, and improve operational efficiency.
• Evaluate and implement AP automation technologies, AI-powered invoice processing, OCR, workflow automation, and reporting tools.
• Serve as the business owner for AP systems, partnering with IT on ERP implementations, integrations, upgrades, and enhancements.
• Develop dashboards and KPIs to monitor processing efficiency, approval cycle times, payment performance, and departmental effectiveness.
• Maintain strong internal controls and governance over the Accounts Payable function.
• Ensure compliance with accounting policies, tax regulations, audit requirements, and company procedures.
• Support internal and external audits through timely preparation of schedules and documentation.
• Identify operational risks and implement control enhancements that improve efficiency while mitigating risk.

• Proven experience leading and scaling an Accounts Payable organization.
• Strong leadership, coaching, and talent development skills.
• Expertise in ERP systems, AP automation platforms, OCR technology, AI-enabled workflows, and integrated financial systems.
• Demonstrated success leading process improvement, system implementations, and organizational change.
• Excellent analytical, project management, and problem-solving skills.
• Strong understanding of accounting principles, internal controls, and AP best practices.
• Exceptional communication skills with the ability to influence cross-functional stakeholders.
• Ability to prioritize competing initiatives in a fast-paced, high-growth environment.
• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 10+ years of progressive Accounts Payable and accounting experience, including at least 5 years managing an AP department or shared services function.
• Experience leading high-volume, multi-entity Accounts Payable operations.
• Experience with Sage Intacct, Procore, Sales Force or comparable cloud-based ERP and project management platforms.
• Demonstrated success leading ERP implementations, AP automation initiatives, workflow redesign, and digital transformation projects.
• Experience implementing AI-enabled invoice processing, OCR, electronic workflow approvals, or vendor self-service solutions.
• Experience developing operational KPIs and performance dashboards.
• Renewable energy, construction, engineering, or other project-based industry experience preferred.