Accounts Payable Supervisor

Since 1854, the innovation and creativity of Louis Vuitton’s expert craftsmanship has been passed from generation to generation. Louis Vuitton U.S. Manufacturing (LVUSM) is a part of this rich history and tradition and proudly operates workshops in California and Texas.

Our California workshop is seeking a highly experienced and dynamic Accounts Payable Supervisor to lead our high-volume AP operations across multiple manufacturing facilities in California and Texas. This pivotal role is responsible for overseeing the entire Accounts Payable function. The ideal candidate will be a proven leader, a subject matter expert in AP best practices, and a proactive driver of continuous improvement within a fast-paced, multi-site environment that processes approximately 5,000 invoices annually.

This position reports to our Accounting Manager.

Leadership & Team Management:

• Lead, mentor, and develop a team of AP specialists, managing workload distribution to ensure key performance indicators (KPIs) are consistently met.
• Conduct performance reviews, provide constructive feedback, and foster a collaborative and high-performing team environment.
• Facilitate weekly Accounts Payable/Purchasing team meetings, presenting KPI reports to address and resolve past due invoices.

Operational Excellence & Compliance:

• Oversee end-to-end accounts payable processes, including three-way matching, accurate invoice coding, and timely approvals.
• Oversee team’s vendor invoice processing, handling escalations and other acute issues as they arise.
• Ensure precise and prompt entry of vendor invoices into ERP systems (e.g., SAP).
• Process, reconcile, and monitor AP aging and IT  aging reports, proactively resolving discrepancies.
• Act as the primary point of contact for vendor inquiries, investigating payment statuses, reconciling statements, and developing action plans to clear overdue accounts.
• Guarantee strict compliance with vendor terms, purchase orders, contract conditions, and financial internal controls (e.g., 3-way match).
• Maintain accurate vendor master data in OSS, including tax documentation and banking details.
• Process weekly payment runs, ensuring thorough review and approval before submission.
• Develop and enforce guidelines for proper invoice handling and coding to maintain accurate general ledger expenses.
• Collaborate with Senior Accountants and the FP&A team to support month-end reporting and budget planning research.
• Reconcile accounts payable subledger and general ledger accounts.
• Administer the Amex P-Card program, ensuring timely reconciliation with cardholders.
• Prepare and analyze weekly/monthly reports on AP metrics, including aging, discounts captured, and Days Payable Outstanding (DPO) trends.
• Assist in yearly audit preparations, tax documentation, and recordkeeping.

Process Improvement & Automation:

• Identify and implement opportunities for AP automation and streamline invoice-to-pay processes to enhance efficiency.
• Lead or participate in improvement projects across the company, benchmarking against sister companies for best practices.
• Ensure the validity of all open Purchase Orders (POs) and that credit memos are received and applied for all Open ZRET POs.
• Monitor and ensure prompt updates to delivery dates for unreceived goods, actively following up with PO creators.

Perform other duties as assigned and deemed necessary as dictated by business needs with or without accommodation(s)

• Bachelor degree in Accounting, Finance or equivalent from an accredited university
• 5+ years of progressive Accounts Payable experience, with a preference for manufacturing industry exposure.
• 3+ years in a supervisory role, demonstrating strong leadership capabilities and team development.
• Working knowledge of sales/use tax, 1099 reporting, and vendor compliance (e.g., COIs, W9s)
• Proficiency in ERP systems (SAP experience highly preferred).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, Power BI)
• Exceptional attention to detail and accuracy, with a commitment to adherence to policies and procedures.
• Strong verbal and written communication skills, with the ability to engage effectively with cross-functional teams and vendors.
• E…