Cash Receipts Specialist – Philadelphia, PA

Cash Receipts Specialist – Philadelphia, PA

RAWLE & HENDERSON LLP, the nation’s oldest law firm, is seeking an experienced Cash Receipts Specialist with a minimum of three years’ experience for our Philadelphia office.

This position is responsible for the accurate and timely processing, application, reconciliation, and analysis of client payments. The successful candidate will work closely with our Accounting Department, Billing, Collections, attorneys, and clients to ensure the integrity of the Firm’s accounts receivable records while assisting with transactions involving both the Firm’s operating account and client trust (IOLTA) account.

Work Location: This is a full‑time in‑office position based in Philadelphia, PA, requiring five (5) days per week onsite.

Responsibilities include:

• Process and apply client payments received by check, ACH, wire transfer, and remote deposit.
• Research and resolve unapplied cash, unidentified receipts, short payments, over payments, duplicate payments, and other payment discrepancies.
• Apply payments involving split billing, cost‑sharing arrangements, and other complex client billing structures.
• Process and document transactions involving the Firm’s operating and client trust (IOLTA) accounts, maintaining appropriate supporting documentation.
• Prepare daily cash reports and other accounting reports.
• Research electronic billing portals and client payment websites to obtain remittance information.
• Reconcile cash receipts and other assigned accounting transactions.
• Work collaboratively with Billing, Collections, Records, attorneys, and clients to resolve payment application issues.
• Assist the Controller and Senior Accountant with reconciliations, audits, special projects, and other accounting initiatives.

Qualifications:

• Minimum of three years of accounting experience, preferably in a law firm or other professional services environment.
• Experience processing remote deposits and applying client payments.
• Experience with split billing, cost‑sharing payors, and complex billing arrangements preferred.
• Working knowledge of client trust (IOLTA) accounting preferred.
• Experience with electronic billing platforms and payment portals.
• Aderant Expert experience is a plus.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong analytical, organizational, and problem‑solving skills.
• Excellent attention to detail and ability to work independently while managing multiple priorities.
• Strong written and verbal communication skills.

RAWLE & HENDERSON LLP offers competitive salary and benefits which include matching 401k after one month of employment, profit sharing, medical and dental insurance, disability benefits, life insurance, transit check, medical and dependent care spending accounts, sick time, and three weeks’ vacation.

EOE. M/F/D/V

RAWLE & HENDERSON LLP is a Mid‑Atlantic regional law firm engaged in civil defense litigation and trial practice with offices in Pennsylvania, New Jersey, New York, Delaware and West Virginia. Founded in 1783, Rawle & Henderson has been recognized by the American Bar Association as the oldest law firm in continuous practice in the United States.

RAWLE & HENDERSONLLPhas been recognized by U.S. News & World Report as One of the Best Law Firms to Work Forin the U.S.A.