Accounts Payable Specialist

Located just west of Stanford University, Woodland is an independent day school that offers a joyful approach to learning in a diverse, respectful, and inclusive environment for approximately 300 students in early childhood through eighth-grade. We have two sections of each grade level K- 8 with class sizes that average from 14-18 per class.

Woodland School specializes in education that inspires students by nurturing each individual’s voice, intellect, and character. With rich content and an emphasis on inquiry-based and student-driven projects, students are empowered and encouraged to be active and engaged learners.

Our students’ innate sense of wonder is the foundation of learning at Woodland School. Teachers craft meaningful, multisensory learning experiences which enable creativity, ingenuity, and deep interdisciplinary connections. Students explore and develop complex understandings that engender a sense of self and purpose in the world.

Woodland School’s faculty create a school environment that is as supportive and nurturing as it is challenging, and they embody the core values of the school—stewardship, integrity, curiosity, resilience, equity, and respect. Our teachers apply best practices through collaboration, integrated curriculum, brain-based teaching and learning methods, and continued professional development. Our teachers are themselves learners, constantly searching for ways to improve their practice.

A robust professional development program supports our faculty by connecting them to the best practices in pedagogy, curriculum development, educational technology, and student assessment.

Woodland School is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.

Woodland is seeking a detailed-oriented individual with strong analytic and accounting abilities who applies sound, independent judgment across a variety of tasks. A successful candidate is a reliable professional who is collaborative, organized, and able to prioritize and juggle many tasks simultaneously.

The A/P Specialist reports to the Chief Financial Officer. S/he is part of the team responsible for the school’s general accounting function and oversight of internal controls.

Responsibilities include:

Accounts Payable

• Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
• Responsible for follow-up and research on all accounts payable inquiries.
• Maintain accounts payable vendor files, including weekly filing of payments.
• Ensure vendor files include current W9; prepare and file annual 1099 reports.

Payment Processing and Reconciliation

• Reconcile receipts for Extended Day and Enrichment programming.
• Reconcile receipts with school credit cards and PEX cards, monthly.

Other Duties

• Perform research, reconciliation, and other general accounting tasks as requested and necessary to meet department reporting deadlines.
• Provide assistance with regard to clerical administration and other support needs, including general school community events and other business office responsibilities.
• Support employee onboarding/offboarding, as needed.
• Assist in providing supervision duties for students as a member of the Woodland staff.

We seek a dynamic individual who works collaboratively and creatively with colleagues. The minimum requirement for candidates is a Bachelor’s Degree, preferably in Accounting or Finance.

• Minimum of two years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and payroll processing
• Proficiency with Quick Books
• Non-Profit/Independent School sector experience preferable
• Solid knowledge and understanding of accounting principles required
• Highly detail oriented, well-organized, flexible, and collaborative individual
• Common sense, professional decorum, and clear and concise…