Finance and Accounting, Senior Associate

About the Role

We're hiring a Bookkeeper to keep the financial side of Hassle Free Home Services accurate, current, and closed on time.

This is a broad seat covering the full transaction cycle (payables, receivables, reconciliations, payroll) plus compliance work most bookkeeping roles never touch: state registrations, trade licenses, tax filings, and employee records across every market we operate in. You'll work directly with our accountant and CFO, with little duplicated by anyone else, so you'll understand how this business actually runs.

The work is detailed and repeats monthly. If you can't leave a reconciliation half-finished and would rather file early than on deadline, you'll fit in.

Accounting & Bookkeeping

• Maintain the general ledger in Quick Books: record and code daily transactions and maintain the chart of accounts
• Perform monthly bank, credit card, and merchant account reconciliations
• Manage accounts payable and accounts receivable, including invoicing, payment application, and collections follow-up
• Track job-level costs to support project profitability reporting
• Support the monthly close and year-end preparation with the accountant, CFO, and outside CPA

Payroll & Timekeeping

• Review employee timesheets for accuracy and completeness ahead of payroll processing
• Research and resolve variances, including unapproved overtime and unbilled hours
• Administer PTO tracking, accruals, and year-end carryover
• Maintain payroll deductions and employee records, including benefit deductions and garnishments

HR & Benefits Administration

• Process new hire documentation, employment eligibility verification, and state agency registrations
• Coordinate travel and hotel bookings for out-of-state new hires
• Administer benefits enrollment, annual open enrollment, and related compliance reporting
• Process terminations, including final pay and benefits termination
• Coordinate the annual performance review cycle and track approved compensation changes

Compliance, Licensing & Insurance

• Maintain business registrations and state tax accounts, including setup in new jurisdictions
• Track and renew business and trade licenses ahead of deadlines
• Prepare and file recurring returns, including sales and use tax, annual reports, and Forms 1099
• Support the annual insurance audit and maintain certificates of insurance

• 3+ years of bookkeeping experience
• Working knowledge of the full accounting cycle: accounts payable, accounts receivable, reconciliations, and month-end close
• Exceptional attention to detail. This is a core requirement.
• Proficiency in Quick Books and Microsoft Excel
• Experience with payroll processing and benefits administration
• Familiarity with multi-state tax registrations, licensing, and compliance filings, or the aptitude to learn them quickly
• Ability to manage recurring deadlines independently, with minimal supervision
• Discretion handling confidential financial and employee information, and clear, professional communication