Awards Specialist, Post-Award, Office of Projects

Job Details

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas  mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following:

• proposal review, authorization, and submission;
• award negotiations and acceptance;
• account management;
• close-out, reports, audits, collection;
• professional development and education;
• export control, and research compliance.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Fully remote

Monitor sponsored program account expenditures, analyze invoices and associated detail, and reporting on sponsored project funds. Will also monitor for administrative and budget related compliance issues. Communication with university departments and sponsoring entities to administer all financial aspects of awards.

• Understand terms and conditions of new awards.
• Establish and create new account profiles including modifications.
• Working knowledge of policies, regulations, compliance requirements associated with private, state and federal research funding.
• Review proposal documentation upon award for compliance and reporting requirements and compliance risks.
• Monitor and review expenditures activities to ensure direct charges comply with university policies and procedures, federal guidelines including cost transfers and budget adjustments.
• Monitor and analyze account balances.
• Monitor research funds and assist departments with processing and reporting requirements.
• Audit financial activity to ensure compliance with terms and accounting principles of oversight entities.
• Prepare or assist in the preparation of various financial reports including monthly analyses and government reports.
• Communicate effectively and professionally within the research community on all matters related to award management.
• Maintain a degree of rapport with coworkers.
• Displays initiative, work independently and effectively manage time.
• Seeks opportunities, review processes for efficiencies, mentor and train peers and assist with special projects as assigned.
• Review processes for efficiencies and assist in defining automation projects related to process improvements.
• Administer and assist with special related projects as assigned.

• Bachelor’s degree.
• Three years of experience in post-award grant administration and/or in the preparation, processing, and negotiation of research grant and contract proposals.
• Experience in governmental or commercial accounting.
• Extensive experience with the use of MS Word and MS Excel software.
• Experience with creating and maintaining spreadsheets.
• Ability to maintain accuracy with close attention to details.
• Ability to review and interpret the terms and conditions of research grants and contracts.
• Must be authorized to work in the United States on a full-time basis for any employer.
• Relevant education and experience may be substituted as appropriate.

• Advanced degree.
• More than the required years of experience.
• Ability to work independently with limited supervision.
• Ability to work collaboratively and constructively in a team environment.
• More than two years of experience in governmental accounting.
• Knowledge of federal guidelines pertaining to institutions of higher education.
• Certified Research Administrator.
• Experience in a Sponsored Projects Office.

$55,000 + depending on qualifications

• Repetitive use of keyboard at workstation
• Repetitive…