Grant​/Tax​/UPI Clerk

GRANT/TAX/UPI CLERK (COMMISSIONERS OFFICE)

Position Description Non-Exempt

OVERALL OBJECTIVE OF THE JOB

The duty of a Grant Clerk is to ensure that the grants are administered and monitored in accordance with the grant award. The job of the Grant Clerk is to work closely with and assist the Chief Community Development Specialist.

The duty of the Tax Collections Monitor is to assist with managing accounts and communicating with local county tax collectors. Additionally, this position works closely with the County Financial Director at the County Commissioners' discretion.

The duty of the UPI Clerk is to assign uniform parcel identifiers to new parcels of land and to certify existing uniform parcel identifiers on property documents to be recorded.

ESSENTIAL FUNCTIONS OF GRANT/TAX COLLECTION MONITOR/UPI CLERK

• 1. A Grant Clerk is to follow grants after the award to ensure that they comply with the grant award under the supervision of the grant writer.
• 2. He or she must enforce accountability for the grants received and initiate tracking procedures.
• 3. Onboard the new Tax Collectors.
• 4. Assists the Tax Claim Department by distributing tax bills and books to all tax collectors at the beginning of tax season.
• 5. Ensure warrants are signed by each Tax Collector at the beginning of tax season.
• 6. Ensure the exoneration form is signed by each Tax Collector at the end of tax season.
• 7. Scan county tax bills and make corrections and calculations as required by the Assessment Office.
• 8. Maintain reconciliation on all Tax Collectors' monthly reports.
• 9. Required annual review of all Fayette County Tax Collectors.
• 10. Prepare the end-of-tax-season report and submit unpaid tax bills to the Tax Assessment Department.
• 11. Acquiring and providing proof of tax payments, as requested.
• 12. Assign UPI numbers to all documents that require a Uniform Parcel Identification number.
• 13. Verify that properties to be transferred have the correct tax parcel  on them by searching the Fayette County Tax Assessment Office database.
• 14. Work with the Recorder of Deeds Office to coordinate the transfer of documents received by mail.
• 15. Maintain a record of UPI certifications.
• 16.
• 17. Checks and reviews all property documents to ensure uniform parcel identifiers are correct.
• 18. Answers questions and resolves problems regarding property documents and UPI.
• 19. Works with cartographers to locate properties and documents by using UPI.
• 20. Conference with the Mapping Department on updates and changes to County Tax maps.
• 21. Searches and plots County properties as necessary.
• 22. Assists the Finance Department on an as-needed basis.

GRANT/TAX/UPI CLERK (COMMISSIONERS OFFICE)

Position Description Non-Exempt

Updated 3.3.26

C. Spiker

OTHER DUTIES OF THE JOB

• 1. Attend meetings or training sessions as necessary.
• 2. Performs other job-related duties as required.

SUPERVISION RECEIVED

Receives occasional instruction and some supervision regarding daily work duties from Commissioners.

SUPERVISION GIVEN

None.

WORKING

Conference with Assessors and Mapping Department to verify the accuracy of UPI certification numbers.

QUALIFICATION SA. EDUCATION/TRAINING/QUALIFICATIONS The candidate seeking the job of a Grant Clerk should have a BS degree in any business-related field, additional training in paralegal work, and mapping and CAD computer training would be helpful. Years of experience are considered in lieu of a degree.

WORK EXPERIENCE Candidates should also possess at least three years of governmental accounting work. Accounting and auditing experience are preferred.

Grant Clerks need to be detail-oriented and well-organized to handle paper flow. The Grant Clerk will report to the lead grant writer and keep that person abreast of all status updates on the grants…