Payroll Bookkeeping Administrator

Payroll, Benefits & Bookkeeping Administrator

Full Time Clerical Dallas, TX, US

Job Title:

Payroll, Benefits & Bookkeeping Administrator

Department:

Operations

Position Type:

Full-time/Hourly

Reports To:

Business Administrator

Location:

This role serves as a vital member of the Operations team, responsible for the accurate and timely administration of payroll and employee benefits, while also providing bookkeeping support through the processing and reconciliation of financial contributions and other financial transactions. The position requires a high level of accuracy, confidentiality, and attention to detail, while providing responsive support to staff and stewarding church resources with integrity and excellence.

• Prepare and process semi-monthly payroll for all church employees, ensuring accuracy, compliance, and timeliness.
• Maintain payroll records, deductions, and adjustments in ADP (or current payroll system).
• Ensure compliance with federal, state, and local wage/hour laws, including Department of Labor (FLSA) guidelines.
• Provide payroll reports and analysis as needed for Finance and HR leadership.

• Assistemployees with enrollment, changes, and questionsregardingbenefits.
• Partner with vendors (e.g., Guidestone, insurance carriers) to resolve issues and ensureaccuratebenefit records.
• Oversee annual open enrollment, coordinating communication and system updates.
• Track eligibility, coverage, and changes for new hires, terminations, and life events.

• Ensure accuracy in tax filings, W-2s, 1095-Cs, and other payroll/benefit compliance documents.
• Maintain up-to-date knowledge of employment, payroll, and benefits regulations.
• Support HR and Finance audits, providing payroll/benefit documentation as requested.

• Process and reconcile incoming cash, checks, and electronic donations, ensuring compliance with financial policies.
• Maintainaccuraterecords of financial contributions and donor transactions.
• Prepare and distribute donor acknowledgment letters, statements, and receipts.
• Assistthe finance team with accounts payable tasks and financial documentation.
• Ensure proper documentation and tracking of financial transactions, collaborating with the finance team as needed.

• Provide prompt, confidential, and clear support to staffregardingpay, benefits, and leave policies.
• Communicate benefit options and payroll processes in ways that are clear, compassionate, and aligned with PCBC values.
• Assist with onboarding new employees and exiting staff transitionsregardingbenefits and payroll.

• Associate’s or Bachelor’s degree in Accounting , Business Administration, Human Resources, or a related field preferred; equivalent relevant experience will also be considered.
• 3+ years of experience in payroll, bookkeeping, accounting, benefits administration, or a related administrative role preferred.
• Working knowledge of payroll processes, including payroll deductions, tax with holdings, and payroll reporting.
• Experience with payroll and accounting systems; ADP experience preferred.
• General knowledge of employeebenefitsadministration and applicable payroll and employment regulations preferred.
• Strong numerical aptitude witha high levelof accuracy and attention to detail.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Demonstrated ability to handle confidential employee, payroll, donor, and financial information with discretion and integrity.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet established deadlines.
• Excellent communication and interpersonal skills with a…