Accounts Payable Coordinator

JOB OVERVIEW

The Accounts Payable (AP) Coordinator will support the Corporate Finance team by managing high-volume invoice intake, coding, and entry, including basic 3-way matching within the procure-to-pay process. This role is responsible for ensuring invoices, purchase orders, approvals, vendor records, payment requests, and supporting documentation are accurate, complete, and processed in a timely manner. Because the business operates in a complex accounting environment with project-based activity, multiple vendors, subcontractors, and cross-functional stakeholders, the AP Coordinator must be highly detail-oriented, comfortable researching discrepancies, reconciling vendor statements, tracking payment status, and helping maintain compliance with internal controls and accounting policies.

This role will evolve based on company growth and operational needs.

This position will be based in San Francisco or in close proximity to San Francisco in order to be able to be in the office on a semi-regular basis. We follow a hybrid work structure where employees work remotely and from the office, as needed, based on demands of specific tasks (2 days / week at the office, plus periodic meetings in the office and annual company offsite).

This position may accept a fully remote job location based on the right candidate. The AP Coordinator reports to the AP Supervisor and supports a nationwide organization.

• Entering invoices based on basic three-way matching to purchase orders
• Code invoices accurately to the appropriate project, location and GL account
• Ensure communications are attended two within 24-48 business hours
• Processing Employee Reimbursement files from Concur
• Vendor maintenance (onboarding, updating vendors, and performing callbacks as needed)
• Perform vendor reconciliations
• Assist with internal and external audit requests
• Aid other team members with various ad-hoc requests
• Provide ongoing insight on process improvement

We are looking for highly motivated individuals who want to be part of a fast-paced and fluid company poised for growth in one of the country’s most rapidly changing industries.

Forward-thinking, innovative approaches and comfort with complexity are what define the Fore Front Power team. We are looking for individuals eager to run at the front with us.

• Desire to work in a growing company in the clean energy field.
• 3+ years of experience in accounts payable.
• Excellent communication skills (both oral and written).
• Demonstrated record of working and problem-solving independently.
• Understanding of accrual accounting.
• Experience with an ERP or P2P system, with Sage Intacct as a plus
• Comfort with MS Office (Excel, Word, Outlook)
• Creative thinking skills.
• Clean energy or real estate industry experience is a plus.
• Multi-entity, nationwide company structures are a plus.
• Time Management and the ability to prioritize are essential qualifications for this role.

This position is primarily sedentary in nature and requires prolonged periods of sitting at a desk in front of a computer. Long hours will be needed from time to time as dictated by reporting and other deadlines.

The organization promotes an open and collaborative work atmosphere. Cross functional teams work closely together to solve problems and move the company forward. Our culture at Fore Front Power encourages employees to be authentic and to embrace our core values that celebrate passion for our work, a commitment to our planet, a winning attitude, an entrepreneurial spirit, and a community of respect for each other and our partners.

This is a regular, full-time position eligible for benefits. We offer a comprehensive benefits…