Accounting Coordinator; Hybrid; Pediatrics Administration

Location SAINT LOUIS, MO 63110 Scheduled Hours 40

Position Summary Provides day-to-day operational accounting support for the Department of Pediatrics research operation.

• Accounting/Financial Systems Review requisitions routed by labs for processing
• Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.
• Generate purchase orders for equipment, etc.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Initiate/review for approval all purchasing transactions eligible for blanket order processing.
• Process and track all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Process travel advances and check requests for travel; review supporting documentation and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Process inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
• Review reimbursement requests for appropriate university funding allocation & budget coding.
• Advise on compliance issues & resolve, prior to processing.
• Ensure transactions have supporting documentation and principal investigator or designee approval.
• Budget Monitor account balances, maintain open encumbrances, process journals and budget adjustments.
• Assist and provide back-up support as requested.
• Perform other duties as assigned.

Job Location/Working Conditions Normal office environment

Physical Effort Typically sitting at a desk or table

Equipment Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:

Accounting (2 Years)

Skills:

Not Applicable

Driver's License: A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Not Applicable

Grade G08-H

Salary Range $21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to…