Senior Disbursements Representative | Hybrid - Schaumburg, IL

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The Senior Disbursements Representative is responsible for independently supporting high-volume disbursement operations, including invoice processing, payment cycles, reconciliations, exception resolution, vendor and business partner inquiries, and month-end activities. The position analyzes payment, invoice, vendor, and system data to identify and resolve discrepancies and supports accurate, timely, and compliant processing. This role requires strong knowledge of Accounts Payable and Accounts Receivable practices, sound judgment, effective prioritization of competing deadlines, adherence to company policies and Sarbanes-Oxley controls, and the ability to identify opportunities for process improvement while supporting business partners and department leadership.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Perform senior-level electronic and non-electronic invoicing activities, including manual invoice entry, voucher loads, clearing PO match exceptions, working OCR error queues, processing refund checks, monitoring and resolving unused credits, and updating department procedure manuals
• Analyze, reconcile and validate large data sets using Microsoft Excel, including payment files, invoice data, vendor data and system reports; identify duplicates, exceptions and discrepancies and independently determine appropriate resolution
• Independently perform payment and account reconciliations, research variances, identify root causes, and ensure discrepancies are resolved accurately and in a timely manner
• A ssist with day-to-day operations as needed
• Perform month-end activities related to Accounts Payable and Accounts Receivable
• Perform payment cycle processing for both Accounts Payable and ce Expense
• Investigate and respond to inquiries from vendors and business partners
• Identify productivity barriers, analyze processes, and recommend improvements that enhance individual and team effectiveness
• Monitor and enforce adherence to established corporate policies and procedures relating to all areas of responsibility and ensure all service-level agreements are met
• Independently prioritize and complete assigned work while consistently meeting established deadlines and service-level requirements
• Exercise sound judgment to independently research and resolve departmental issues, escalating matters when appropriate
• Review ce Expense and ceCard activity for compliance with Travel and Expense and Procurement Card policies
• Act as a representative for the Disbursements department on various special projects, as required
• Perform Accounts Receivable billing and payment application
• This position is expected to work onsite in our Schaumburg office at least one day per week , generally on Wednesdays, with additional onsite attendance required based on business needs, including certain month-end activities

QUALIFICATIONS

Education and Experience:
Minimum

• High school diploma
• 3 + years of Accounts Payable experience in a high-volume, fast-paced processing environment
• Demonstrated ability to independently manage AP processing activities with minimal supervision
• Advanced working proficiency in Microsoft Excel required, including Pivot Tables, XLOOKUP/VLOOKUP, filtering and sorting large data sets, identifying duplicates, reconciling data between multiple sources, and using formulas to identify exceptions and discrepancies
• Experience reviewing payment and invoice data for accuracy, completeness, duplicates and exceptions
• Strong understanding of core Accounts Payable concepts, including invoice processing, payment processing, PO and non-PO invoices, vendor accounts, credits, payment exceptions and month-end activities
• Ability to organize and prioritize multiple competing responsibilities while meeting established deadlines and service-level requirements
• E xperience working in an electronic AP processing environment
• Experience preparing, validating and reconciling files for ERP system uploads, including identifying and correcting data formatting and validation errors

Edudation and

Experience:

Preferred

• Experience with People Soft Financials
• Experience supporting month-end Accounts Payable close activities

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Demonstrates a high standard of personal performance and takes ownership and accountability for the accuracy and completeness of work product
• Demonstrated attention to detail and ability to independently research and resolve discrepancies
• Demonstrated experience independently performing payment and account reconciliations,…