Accounting & HR Support Coordinator

Accounting & HR Support Coordinator for 26-27 ABOUT THE ROLE

Berkeley Rose is welcoming applications for a Part-time Accounting & HR Support Coordinator for 2026/27. This role will support the Business Office with managing the day-to-day accounting and bookkeeping functions. The ideal candidate brings strong bookkeeping and accounting coordination skills, attention to detail, and comfort working independently within clearly defined systems.

Process accounts receivable (AR), including tuition billing support, payment tracking, and family account reconciliation.

Process accounts payable (AP), including vendor invoices, check runs, and electronic payments.

Maintain accurate and timely financial records in the school's Quick Books Online accounting system.

Record deposits, journal entries, and routine adjustments.

Administer expenses and income by tracking submissions, verifying documentation and coding, coordinating approvals in accordance with internal controls, and maintaining accurate reimbursement records.

Tuition & Family Account Support

Support Tuition, After school, Enrichment classes and Summer Camps billing through FACTS tuition management system.

Coordinate closely with the Enrollment Director regarding enrollment changes affecting billing. Occasionally, coordinate with After school teachers to support After school billing.

Respond professionally to routine family account inquiries, escalating complex issues to Business Manager as appropriate.

Payroll Administration & Compliance Support

Administer bi-weekly payroll processing using Quick Books Online or designated payroll systems.

Maintain and prepare payroll data, including hours, stipends, and compensation adjustments, ensuring accuracy prior to processing.

Enter or prepare payroll information for processing in accordance with established internal procedures.

Track and reflect Employee leave/vacation as part of Payroll processing.

Track Employee deductions as part of Payroll processing.

Support payroll-related recordkeeping, documentation, and compliance requirements.

Assist with year-end payroll reporting as requested.

Benefits Administration

As part of Benefits Administration, maintain Employee Contribution to Retirement plan information to ensure deductions are processed accurately.

Reconcile and ensure payments are made on time to the Employee's Retirement funds account.

Maintain Employee's Health benefit related deduction and ensure deductions are processed accurately.

Update deductions as and when changes are made in the Employee's benefits.

Reporting & Documentation

Maintain organized digital and paper financial records.

Assist with financial information requests from Business Manager or School Director.

Follow established financial policies, procedures, and internal controls.

Support the ongoing documentation and improvement of accounting systems.

Participate in ongoing development and documentation of financial systems to support long-term organizational sustainability.

HR Support

Maintain documentation required for Personnel files for new hires.

Ensure Employees are up to date on required training such as CPR and other State and Federal training as in the school policy.

General School Administration

Support the Administrative team during festivals and celebrations.

Be available to open the school at 7:45am one day/week and close/lock the school campus at 5:30pm (after the last child leaves the school at the end of the After school program) one day/week.

3–5 years of experience in bookkeeping, accounting support, or similar financial operations roles.

Good understanding of accounts receivable, accounts payable, and reconciliations.

Strong attention to detail and organizational skills.

Ability to maintain confidentiality and exercise discretion.

Proficiency with accounting software and spreadsheets (Quick Books Online preferred).

Ability to provide clear and objective communication to families and within Administration.

Demonstrated ability to manage accounting workflows.

Preferred:

Experience in a school, nonprofit, or mission-driven organization.

Familiarity with tuition-based billing or enrollment-driven revenue systems.

Associate's degree or coursework in accounting, finance, or a related field.

Interest in or openness to learning about and supporting Waldorf education and the school's mission and values.

This is an hourly, exempt position. Hourly rate will be between $35 to $45 depending on qualification and experience.

An Urban School…