Staff Accountant - Payroll

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Fort Myers, FL, US

This is an IN-OFFICE position in our FORT MYERS Office.

About Us:

Tele Specialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible.

Join a team where your passion meets our purpose. If you’re inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that’s reshaping the future of patient care, we want you on our team. At Tele Specialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future.

Tele Specialists Offers:

• A great culture with a team environment
• A fun, diverse work environment
• A rapidly growing company with career advancement opportunities
• Medical, Dental and Vision benefits
• Tuition Reimbursement
• Paid Vacation
• Leadership Training Classes

About the Role:

The Staff Accountant - Payroll supports accurate and timely payroll processing across multiple legal entities and states while maintaining ownership of the accounting, reconciliation, and compliance activities associated with payroll. This role combines hands-on payroll administration with general ledger accounting, balance sheet reconciliations, month-end close, payroll tax support, financial analysis, and audit readiness. The position requires a strong accounting foundation, working knowledge of multi-state payroll taxation and compliance, and the ability to independently investigate discrepancies and analyze large, complex data sets.

Essential Duties and Responsibilities:

• Process and review multi-state, multi-entity payroll across bi-weekly and semi-monthly payroll cycles.
• Validate payroll inputs and outputs to ensure the accuracy of earnings, deductions, taxes, benefits, garnishments, and other payroll-related transactions.
• Review payroll registers prior to finalization and proactively identify unusual transactions, variances, or potential errors.
• Maintain accurate payroll records across multiple legal entities and employee populations.
• Research and resolve payroll discrepancies involving employee taxation, deductions, compensation, and entity allocation.
• Support payroll system implementations, conversions, and enhancements, including data validation, parallel testing, configuration review, troubleshooting, and post-go-live reconciliation.
• Maintain working knowledge of federal, state, and local payroll tax requirements and review employee work locations, state tax setups, and withholding configurations for accuracy.
• Identify and research multi-state payroll tax issues, including employees working or residing across different jurisdictions.
• Assist with payroll tax reconciliations and ensure payroll tax liabilities recorded in the general ledger agree to payroll records.
• Partner with payroll providers, HR, Tax, and Finance to resolve tax notices, discrepancies, and jurisdictional issues.
• Support quarterly and year-end payroll tax activities, including reconciliation of payroll records to Forms 941 and W-2 reporting.
• Own payroll-related general ledger reconciliations and ensure payroll registers reconcile to posted journal entries.
• Prepare and post payroll-related journal entries, including payroll and employer tax expense, accrued payroll and PTO, payroll tax liabilities, employee benefit deductions, 401(k), HSA/FSA and insurance-related activity, and other payroll-related accruals and liabilities.
• Perform detailed balance sheet reconciliations and investigate outstanding or unusual reconciling items.
• Research and resolve payroll-related general ledger variances across multiple entities.
• Support intercompany accounting and appropriate allocation of payroll expenses between legal entities, when applicable.
• Support month-end, quarter-end, and year-end close activities for payroll-related accounts and maintain audit-ready supporting documentation and schedules.
• Perform analytical reviews of payroll activity and investigate unexpected period-over-period fluctuations.
• Use Excel and other reporting tools to analyze large payroll data sets, identify trends, and isolate…