Accounts Receivable Manager - Bursar

Essex County College Human Resources Department

Under the supervision of the Bursar, or designee, the Accounts Receivable Manager will work closely with the Bursar staff and the Accounting Department staff for the maintenance and control of student tuition receivable.

This position offers a competitive starting salary of $52,00 – $70,000

• Health, dental, and vision coverage
• Paid vacation, sick leave, and holidays
• Pension and retirement plans
• Tuition waiver programs
• Opportunities for professional growth

Be part of a collaborative and mission-driven college community.

Oral and written instructions are received from the Bursar, or designee. The Accounts Receivable Manager may supervise professional staff, support staff, and student workers.

• 1. Audit cashier receipts daily.
• 2. Maintain cashier’s change funds to begin daily operations, and replenishes such change funds during the day, as required
• 3. Reconcile daily cash receipts to Banner finance system and ensure that general ledger journal entries are prepared accurately for non-Banner receipts.
• 4. Research and resolve payment discrepancies.
• 5. Prepare and reconcile daily Consolidation Proof sheet detailing Bursar receipts and revenue from all institutional sources reconciling Banner entries to the general ledger. Deliver proofand journal entries to the Comptroller or designee for further processing and reconciliation.
• 6. Prepare bank deposit slips to deposit college receipts from sources of institutional funds.
• 7. Coordinate the daily delivery of college receipts to the bank in accordance to college regulations.
• 8. Manage and reconcile monthly petty cash funds.
• 9. Post third party, agency and out of county chargeback payments to student accounts and maintain an up to date billing system.
• 10. Prepare third party, agency and out of county billings and communicnte with payers to ensure payment. Analyze student accounts and return all non-compliant or over payment to payer.
• 11. Perform monthly reconciliation of all third party, agency, and out of county chargeback billings
• 12. Prepare year end agency report for fiscal year reporting.
• 13. Maintain strict confidentiality and security of student records.
• 14. Prepare special, routine, and ancillary reports as required.
• 15. Performs other related duties as required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of time.
• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.
• Bend, twist, climb, push, pull, and lift.

Experience (number of years), Knowledge…