Grants Compliance Specialist

Champions Do More

The Grants Compliance Specialist is responsible for compliance, reporting, and administration for Crash Champions’ and Champion It Forward’s portfolio of state and federal grants and the registered apprenticeship programs supported by those grants. This position ensures grant awards are administered, documented, and reported accurately and on schedule while maintaining compliance and good standing with applicable funding agencies. The Grants Compliance Specialist also supports registered apprenticeship registration and ongoing compliance across the states in which the organization operates.

As workforce development grant opportunities continue to expand, this position helps protect the organization’s ability to secure and retain public funding by partnering closely with Operations, Payroll, Human Resources, Finance, Legal, and external partners to maintain accurate, complete, and audit‑ready records.

• Own the reporting calendar for all active grants and partnerships, delivering every funder report complete and on or before its deadline.
• Prepare and submit interim and final reports to funding agencies, including narrative, financial and performance components.
• Maintain complete award files, including agreements, budgets, correspondence, reports, amendments and close‑out documentation.
• Monitor spend against approved grant budgets, track restricted versus unrestricted funds, and flag variances early enough to correct course or request a modification.
• Prepare budget modification and no‑cost extension requests, and manage funder approvals for any change in scope, timeline or use of funds.
• Track non‑financial award conditions, including match and cost‑share obligations, acknowledgment and publicity requirements, and site visit commitments.
• Ensure compliance with federal and state award requirements, including allowable costs, cost allocation, documentation standards and records retention.
• Maintain time and effort documentation supporting any personnel costs charged to grant funds.
• Serve as the day‑to‑day compliance contact for funding agencies and partner organizations on reporting questions.
• Support scholarship administration and reporting with partner colleges, including disbursement tracking and student‑level documentation.
• Serve as the designated individual responsible for apprenticeship program compliance and equal employment opportunity oversight, as required of program sponsors under 29 CFR Part 30.
• Prepare, execute and submit apprenticeship agreements (ETA Form 671) through RAPIDS or the applicable State Apprenticeship Agency system, and notify the registration agency within the required 45 days of every new agreement, credit granted, transfer, suspension or cancellation.
• Monitor registered apprentice‑to‑journey worker ratios and progressive wage schedules for continuous compliance, and elevate exceptions to operations leadership before they become audit findings.
• Maintain the sponsor recordkeeping and workforce reporting required under the applicable apprenticeship regulations, and keep apprentice selection procedures compliant with the Uniform Guidelines on Employee Selection Procedures.
• Administer equal employment opportunity obligations, including posting the equal opportunity pledge, maintaining the annual recruitment source list, documenting orientation and anti‑harassment training, and issuing written complaint notices and procedures.
• Request Certificates of Completion and interim credentials, supported by complete on‑the‑job learning and related instruction records.
• Manage multi‑state requirements, including reciprocity requests and the differing standards of State Apprenticeship Agencies versus the federal Office of Apprenticeship, and prepare for…