Grant Manager

Oversees the life cycle of the grant from application to closeout. Provides technical guidance and direction to staff regarding grants. Performs a variety of general accounting activities including accounting operations, financial reporting for special revenue funds (SRFs), and economic development component units (4A and 4B).

Applicants are required to attach a resume and cover letter.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

• Responsible for reviewing applications, reporting requirements, reimbursement requests, and grant compliance.
• Responsible for grant receivable and revenue reconciliations.
• Prepare and present annual grant policy training to City staff.
• Prepare quarterly grant report for Council and interim and final schedule of expenditures of federal awards (SEFA)
• Coordinates and manages testing of new and existing functionality for the Workday system for AP, AR, and Payroll within Accounting and with other departments (i.e. Human Resources, Purchasing).
• Prepares various journal entries and schedules; enters and reviews journal entries for inconsistencies and possible irregularities; reviews schedules for accuracy.
• Reviews transactions for adherence to City policies, including coordination of the City’s internal audit program through planning, performing, and reporting on the City’s audit of internal processes.
• Prepares monthly entries related to transfers per current budget, monthly expense allocations and other needed monthly adjustments/entries.
• Prepares monthly and quarterly financial reports for SRFs review by the Controller; makes recommendations to improve procedures and accountability.
• Prepares various journal entries and schedules; reviews journal entries for inconsistencies and possible irregularities and enters them.
• Reports on and monitors the CIP accounts on a project accounting basis for SRFs and component units.
• Records fixed assets into the appropriate funds with the appropriate useful life.
• Monitors financial transactions to ensure proper accounting of public funds.
• Participates in the annual external audit by ensuring all documents and schedules are prepared and available.
• Assist with the annual year-end financial system closeout process ensuring all general ledger reconcilements, accruals, and various year-end adjustments and entries are accurate and complete.
• Ensures that daily accounting activity is accurate and thorough.
• Prepares financial statements and related notes for the City’s Annual Comprehensive Financial Report (AFR) as needed.
• Makes recommendations to resolve issues and improve procedures, processes and accountability related to financial matters throughout the City departments.
• Performs other duties as assigned.

• Provides primary backup support for expense software.
• Provides backup support for daily cash reporting.
• Special Revenue Funds will be the assigned funds for this position.
• Including Type A and Type B
• Reconciliation of GL accounts, grant funds, economic development agreements, and other areas as needed.
• Prepares grant folders, reviews grant expenditures and covenants for compliance, and reconciles and prepares reports for quarterly report, and annual SEFA (if required).