Accounting Clerk - A​/P & A​/R

CITY OF CASHMERE (WA)

Job Description

Title: Accounting Clerk Department: Administration Reports To: City-Clerk Treasurer Supervises: None

Schedule: Monday to Friday Hours: 8:00 AM – 5:00 PM Hours per Week: 40 Lunch Break: 1-hour unpaid lunch break daily

Cashmere is a charming, supportive small town that perfectly balances career growth with an exceptional quality of life. Nestled in a beautiful rural setting surrounded by rich agriculture, Cashmere offers an idyllic community complete with quality schools, a quaint downtown filled with unique shops, local parks, river access, and a historical museum. While you enjoy the safety and comfort of small-town living, major healthcare facilities, big-box retailers, and diverse dining options are just minutes away in neighboring Wenatchee and Leavenworth.

It is also a true mecca for outdoor enthusiasts, offering year-round adventures right outside your front door—from hiking, mountain biking, golfing, and boating in the summer, to skiing, snowboarding, and snowmobiling in the winter.

The City of Cashmere is seeking a dedicated Accounts Payable/Accounts Receivable Accounting Clerk to join our close-knit, collaborative municipal team. Because we operate as a small team, it is essential that the person we hire is a versatile team player who is eager to cross-train into other areas and step in seamlessly to ensure uninterrupted operations when others are absent. This position is responsible for ensuring that the City meets its financial obligations on time and maintains steady cash flow by managing both payments due to the City and the payments the City owes.

In this multi-faceted role, you will handle customer service, accounts payable & accounts receivable, records management, and miscellaneous billing, at times, managing high-volume transactions under strict operational deadlines. The ideal candidate will possess a minimum of three years of experience in secretarial, clerical, and bookkeeping procedures, alongside advanced Microsoft Office skills.

• Invoice & Payment Processing:
  Verifies that vendor invoices are correct, approved, and properly coded.
• Ensure payments are made in a timely manner to avoid penalties and maintain vendor relationships
• Create and manage miscellaneous accounts receivable statements, billing, collections, and financial balancing.
• Council Reporting:
  Prepare payment warrant lists, check registers, and financial summaries for review by the finance director and presentation to the city council.
• Audit Preparation:
  Assist with fiscal year-end closing, maintain compliance with municipal procurement policies, and pull documentation for annual independent audits
• Research and answer vendor, employee and department questions regarding the status of accounts and payments.
• Calculate, record, and disburse monthly or quarterly excise tax payments to relevant state or local tax agencies.
• Print checks and prepares check remittances for mailing.
• Mails checks to vendors.
• Prepare manual checks, when necessary, with approval of City Clerk-Treasurer.
• Assists with accounting department audit requests.
• Maintains vendor W-9 forms and produces and files 1099 forms in accordance with IRS regulations.
• Credit Card Statement Management: processes monitor and ensure payment of monthly Statements; review for compliance with City Purchasing card policies.

• Front Desk:
  Assist customers at the counter and on the phone with positive public relations.
• Cash Handling:
  Process utility, financial, and development payments; perform daily balancing procedures.
• Office Support:
  Prepare work orders for city…