Accounting Assistant

Position Summary

We are seeking a highly organized, detail-oriented Accounting Assistant to support accounting operations within the wine and alcohol industry. This position will assist with accounts payable, accounts receivable, invoices, reconciliations, compliance activities, liquor licensing documentation, and month-end and year-end close processes. The ideal candidate is proactive, analytical, reliable, and able to manage multiple priorities while maintaining accuracy and confidentiality. A strong appreciation for the wine industry and a willingness to continue learning about winery operations, regulations, and compliance requirements are essential.

• Assist with invoicing across various sales channels, ensuring accuracy and timely processing.
• Prepare and file sales tax and CRV reporting.
• Maintain and update accounting records and assist with entries related to:
• • o Accounts payable (AP)
  • o Accounts receivable (AR)
  • o Bank deposits and reconciliations
• Support month-end and year-end close activities, including:
• • o Journal entries
  • o Account reconciliations
  • o Inventory reporting and close-out responsibilities
  • o Bulk wine costing
• Assist with vendor invoice processing, including:
• • o Reviewing invoices for accuracy
  • o Ensuring proper coding and consistency
  • o Supporting timely vendor payments
• Process employee travel and expense requests.
• Process credit card sales receipts and assist with:
• • o Credit card statement reconciliation
  • o Cash reconciliation
• Monitor grape weigh master certificates and grower case activity to assist with contract compliance.
• Prepare accounting reports and documentation as needed.
• Maintain and organize liquor license records and assist with filings and renewals.
• Serve as a compliance liaison by supporting operational and regulatory requirements.
• Handle confidential financial and company information with discretion and professionalism.
• Provide administrative and accounting support to the Finance/Accounting team as needed.

• 2–4 years of related accounting experience or training preferred.
• Experience in the wine/alcohol industry preferred.
• Associate degree in accounting, business, or related field preferred.
• Proficiency with Microsoft Office Suite, including strong Excel skills.
• Quick Books Desktop proficiency required.
• Ability to maintain confidential information with tact and discretion.
• Must be able to work in an office environment; this is not a remote position.
• Basic knowledge and appreciation of the alcohol industry and winery operations, with dedication to ongoing education and learning.
• CPA is a plus but not required

• Organized, proactive, and dependable with the ability to prioritize tasks effectively.
• Strong attention to detail and commitment to accuracy.
• Comfortable managing changing priorities in a fast-paced environment.
• Collaborative team player who works well with others.
• Analytical & Problem-Solving Skills
• Strong analytical and problem-solving abilities.
• Ability to identify opportunities for improvement and contribute to process enhancements.
• Demonstrates sound judgment and attention to detail when handling financial information.

• Strong verbal, written, and interpersonal communication skills.
• Ability to communicate clearly, professionally, and effectively across various platforms.
• Comfortable interacting with internal teams, vendors, and compliance partners.

• Positive, considerate, creative, and professional demeanor.
• Enjoy working in an office environment and collaborating with colleagues.
• Maintains confidentiality and exercises sound discretion.

• We are committed to creating an inclusive and respectful workplace. Employment decisions are based on qualifications, skills, experience, and business needs.