Accounts Payable Specialist

About the Role

One Spa World  is seeking an Accounts Payable Specialist to join our Accounts Payable team. This role owns the full-cycle processing of a high volume of vendor invoices in Net Suite, from receipt and coding through approval routing, payment, and vendor account reconciliation. As a publicly traded company, we operate in a controlled financial reporting environment, and this position carries direct responsibility for preparing deliverables for internal and external auditors.

The ideal candidate has worked in a fast-paced, high-volume AP environment, is comfortable with three-way matching and multi-entity processing, understands why control documentation matters, and brings hands-on Net Suite accounts payable experience.

Process a high volume of vendor invoices accurately and on schedule, including three-way matching against purchase orders and receipts. Code invoices to the correct general ledger accounts, subsidiaries, departments, and locations, and route them through the established approval workflow. Enter, review, and maintain vendor bills, credit memos, and vendor records in Net Suite. Prepare and process payment runs, ACH, wires, and corporate card transactions, within approved payment terms.

Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries professionally and promptly. Monitor the status of pending and unmatched vendor invoices on an ongoing basis, identify price and quantity discrepancies, and drive each item to resolution or payment. Process approved vendor pre-payments and deposits, and reconcile and analyze them once the related purchase orders have been properly closed.

Investigate and clear aged open items, unapplied credits, and unmatched receipts.

Support month-end and quarter-end close, including accrual preparation and support, AP aging analysis, and balance sheet account reconciliations. Meet firm close calendar deadlines, recognizing that AP deliverables feed quarterly and annual external reporting. Prepare AP schedules and supporting analyses requested by Accounting management.

Prepare and deliver audit selections and supporting documentation to internal and external auditors on requested timelines, including invoices, purchase orders, receiving records, approval evidence, payment support, and reconciliations. Respond to auditor follow-up questions clearly and accurately, and
** escalate items
** that require management judgment. Maintain complete, organized, and audit-ready documentation so that any transaction can be traced from invoice receipt through payment.

Partner with Supply Chain, Operations, Treasury, and Finance to resolve invoice, purchase order, and receipt issues, including verification of quantities received. Identify recurring issues and recommend process improvements that reduce errors and cycle time without weakening controls.

This position receives guidance with respect to general objectives. For most tasks and projects assigned, the incumbent determines methods, work sequence, and scheduling, and decides how to achieve the objectives of the assignment, operating within established policy guidelines and internal control requirements. This position has no direct reports.

Perform duties using best-practice methods learned or acquired through on-the-job training. Participate in proactive team efforts to achieve departmental and company goals. Provide informal leadership to others by example and by sharing knowledge and skill.

3+ years of accounts payable experience in a high-volume processing environment. Demonstrated experience…