Student Event Billing Assistant

Location: Northern

## Student Event Billing Assistant Apply:
CMU Main Campus, Grand Junction, CO:
Part time:
Posted Today:
JR100724
** FLSA Status:
** United States of America (Non-Exempt)
** SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE
** At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.
From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge.

In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.
Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

*** Colorado Mesa University Core Values**
* ** Love
- ** Extending oneself for nurturing the growth of self and others  
** Dignity
- ** Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill  
** Courage
- ** Taking risks in the pursuit of new possibilities  
** Humility
- ** Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others  
** Resiliency
- ** Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity  
** Curiosity
- ** Cultivating awe and exploring the unknown  
** Power
- ** The strength to act collaboratively with individual agency to achieve our goals
** JOB DESCRIPTION
** The Student Event Billing Assistant supports the Event & Hospitality Services team with the financial and administrative processes associated with external events held at Colorado Mesa University.

This position works closely with the External Events Manager to prepare event invoices, track payments, maintain accurate billing records, and ensure event charges are processed correctly and on time. The Student Event Billing Assistant will work across multiple systems, including
** 25

Live, Cater Trax, Microsoft Excel, and CMU billing/payment records**.This is a detail-oriented position that provides hands-on experience in event operations, hospitality, billing, accounts receivable, and administrative processes.##

Essential Duties & Responsibilities
* Review event information in
** 25

Live
* * to confirm event dates, locations, rental rates, and applicable charges.
* Use
** Cater Trax
* * to review event orders, catering charges, payments, and client billing information.
* Create and prepare invoices for external events based on contracted venue rentals, catering charges, additional event fees, and post-event charges.
* Maintain billing and payment tracking spreadsheets in
** Microsoft Excel**.
* Track outstanding balances and upcoming payment deadlines.
* Record and track the receipt of
** checks, credit card payments, and other approved payment methods**.
* Verify that payments have been received and applied to the correct event/client.
* Maintain accurate documentation for deposits, final payments, post-event charges, and outstanding balances.
* Compare information between
** 25

Live, Cater Trax, invoices,…