Accounts Payable Technician; Temporary

Reports To: Vice President of Finance & Accounting

The Accounts Payable Technician is responsible for processing/coding vendor invoices for timely recording and payment. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the payment of goods and services.

• Process accounts payable weekly (data entry, verification, reconciling, updating); supporting documentation, check copies, matches check with related remittance advice and prepares for authorized signer.
• Ensure all invoices are properly matched and approved prior to payment.
• Code all invoices to the proper Cost Center and GL account and enters in the accounting system.
• Reconcile all invoices entered for the month to the vendor’s statement.
• Work closely with the maintenance department and their PO system to ensure all maintenance invoices are assigned POs with proper coding, including received in the system prior to payment.
• Run monthly report in maintenance PO system that lists invoices outstanding at month end. Follow up with vendors and maintenance department on outstanding invoices regularly.
• Audit invoice pricing and totals (as compared to the purchase order when applicable), account coding, tax rates, discounts, pricing of invoices against purchase orders. Reconcile invoices with receiving tickets or packing slips.
• Research and communicate with vendors and suppliers to resolve discrepancies and answer questions regarding invoice details and invoice payment status.
• Track reoccurring invoices on accounts, request invoices missing.
• Update monthly checklists throughout closing schedule.
• Prepare and send intercompany billings/invoices.
• Monitor, reply to vendors’ inquiries and print invoices form general AP email.
• Performs invoice/voucher filing after processing for payment weekly.
• Prepare weekly check run.
• Assist in monthly closings.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be a specific list of all responsibilities.

• Associates degree (A.A.) and one to two years related experience and/or training; or equivalent combination of education and experience.
• Famous software knowledge strongly preferred.
• Proficient in Microsoft Office suite of applications (Word, Excel, and Outlook) preferred.
• Ability to read and interpret documents such labor laws and procedure manuals.

• Consistently maintains reliable attendance and on-time arrival, especially during peak operational months with special focus on attendance during October, November, March, and April to meet seasonal operational demands.
• Be prepared to adjust schedules as needed during peak periods to ensure smooth workflow and support team goals.
• Maintain clear communication regarding any schedule changes or unexpected absences to minimize disruptions.
• Ability to perform computations such as addition, subtraction, multiplication, and division correctly;
  Solve practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent verbal and written communication abilites.
• Demonstrates strong time management skills, with a focus on prioritizing tasks and meeting deadlines.
• Skilled in delivering high-quality customer service and interacting effectively with others.
• Abe to maintain accuracy and attention to detail in all work, producing…