Accounting Assistant AR​/AP; Hybrid

We are seeking an organized and detail-oriented Accounting Assistant – AR/AP to join our Accounting team. This position will perform a variety of accounting responsibilities supporting Accounts Receivable, Accounts Payable, and General Accounting functions.

The ideal candidate will be highly organized, comfortable managing multiple priorities, and have strong attention to detail. This role requires someone who can work independently, communicate effectively with customers and internal departments, and maintain a high level of confidentiality when handling financial information.

• Apply payments for all customers and/or the appropriate General Ledger Account within CSI.
• Process checks received via mail through the bank website and local scanner and post payments in the ERP system.
• Receive daily emails detailing Walmart US and Walmart Canada current remittance spreadsheets. Apply checks in the ERP system and update all corresponding Excel files, including the Walmart US shortages and returns worksheet.
• Assist in sending out customer correspondence, including proof of deliveries & payment requests.
• Review A/R aging to ensure customer accounts are current. Send monthly statements to past-due accounts via email. Review balances remaining after payment is applied and complete Chargebacks or Credit Memos as needed.
• Maintain accrual files for each customer to ensure accurate amounts are being deducted and accrued for defectives and program dollars.
• Review all customer compliance deductions and forward them to the correct internal department for correction, justification, or improvement. Notify the customer when we deny or challenge the claim.
• Maintain Direct Import payment schedule for all customers. Process Direct Import receiving, shipping, and invoicing in CSI as scheduled each month in a supporting role.
• Send electronic aging reports to credit reporting agencies and update A/R balances for all major accounts monthly.
• Review customer post-audit claims: investigate within accounting file information and contact other internal departments for backup or verification for payment or denial.
• Process all DOTCOM customer payments and assist with creation of uploads for new customers. Includes a review of the deductions to make sure they are processed to the correct G/L account or denied promptly. Work closely with the Information Systems team on missing or erroneous invoices.
• Access all customer websites for payment information, deduction details, and claim creation.

• Process Import Freight Invoices for Landed Cost Freight, Duty, Brokerage, and Insurance. Process and follow up on disputes with them for billing errors.
• Match & enter invoices against existing Purchase Orders within the ERP system. Review invoices for matching against approved purchase orders and route items for proper approval when a variance occurs.
• Review non-purchase order invoices for receipt, proper general ledger account coding, and expenditure approvals. Process valid invoices in the ERP system. Correct miscellaneous charge distributions as necessary.
• Process international invoices within CSI and maintain schedule of invoices due for foreign vendors. Reconcile prepaid inventory G/L account monthly.
• Process US Customs payments and apply to specific USCBP invoices. Reconcile prepaid customs G/L account at month-end.
• Post vouchers to the general ledger daily.
• Process Wires, ACH, and Check payments.
• Review Centric Quality System for any outstanding accounting tasks relating to vendor quality control and issue debit memos as needed to vendor accounts.
• Create New Vendors and Artists in CSI upon receiving required documentation.
• Back UP/Cross…