AP​/AR & Bookkeeping Specialist — Accounting Support

Description

TGI Direct, Inc.

Department: Accounting / Finance
Reports To: Finance Leadership
Employment Status: Full-Time
FLSA Status: Non-Exempt
Location: TGI Direct, Inc.

TGI Direct is seeking a detail-oriented and dependable Accounting Support Specialist – AP/AR & Bookkeeping to support the day-to-day activities of our Accounting and Finance department. This position is designed for someone who has a foundational understanding of accounting and bookkeeping and is comfortable working with accounts payable (AP), accounts receivable (AR), financial records, and general office support.

This is not primarily an administrative or clerical position. The successful candidate will spend the majority of their time supporting accounting processes, maintaining accurate financial records, processing transactions, reconciling information, and assisting the accounting team with routine financial activities.

The ideal candidate does not need to be a highly experienced accountant but should understand basic accounting principles, be comfortable working with numbers, and have some previous bookkeeping, AP, AR, or general accounting experience. TGI Direct is looking for someone who can grow their accounting knowledge and take on increased responsibility over time.

Accounts Payable

• Review and process vendor invoices for accuracy, appropriate documentation, and approval.
• Enter invoices and related information into the accounting system.
• Assist with preparing vendor payments and maintaining payment documentation.
• Match invoices to purchase orders, receipts, or other supporting documentation when applicable.
• Maintain organized and accurate vendor records.
• Assist with researching invoice discrepancies, duplicate invoices, credits, and payment questions.
• Communicate with vendors and internal departments regarding invoice and payment-related matters.
• Assist with vendor statement reconciliation.

Accounts Receivable

• Assist with customer invoicing and billing activities.
• Record and apply customer payments accurately.
• Assist with monitoring outstanding accounts receivable balances.
• Support collection activities by preparing account information and communicating with customers regarding outstanding invoices as directed.
• Research payment discrepancies, short payments, credits, and account questions.
• Maintain accurate customer account records and supporting documentation.
• Assist with preparing AR aging information and other receivable reports.

Bookkeeping & General Accounting

• Perform routine bookkeeping and transaction-entry activities.
• Assist with maintaining accurate general ledger information.
• Enter and maintain financial transactions in the accounting system.
• Assist with bank, credit card, and account reconciliations.
• Review financial records for accuracy and identify discrepancies requiring additional research.
• Assist with journal entry preparation and supporting documentation as assigned.
• Help maintain organized accounting records for financial reporting and audit purposes.
• Assist the accounting team with month-end and year-end closing activities.
• Prepare basic spreadsheets, reports, and financial summaries as requested.
• Maintain appropriate documentation and internal controls related to accounting transactions.

Accounting & Office Support

• Maintain electronic and physical accounting files and records.
• Scan, organize, file, and retrieve financial documentation.
• Respond to routine accounting-related inquiries from employees, customers, and vendors.
• Assist with gathering documentation for audits, financial reviews, and other reporting requirements.
• Provide limited administrative support to the Accounting and Finance team as needed.
• Perform other…