Hotel Accounting Clerk: AP & Revenue Audit

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"When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle luggage — it’s critically important to understand Hawaiian culture and the spirit of ‘ohana, or ‘family.’ When opening the first Andaz property in Hawaii, our team participated in Hawaiian culture training to help us understand what ‘ohana truly means.

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JOB SUMMARY:The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.

Responsibilities:

Accounts Payable (A/P)

Utilize Birch Street to review, match, and process purchase orders, receiving documents, and vendor invoices.

Ensure all invoices are properly uploaded, routed, and approved through Birch Street’s workflow before payment.

Maintain vendor profiles and update purchasing or approval workflows within Birch Street as needed.

Reconcile vendor statements and maintain organized digital/physical AP files.

Verify accuracy of vendor invoices, match with purchase orders, receiving documents, and obtain proper departmental approvals.

Preparing accruals for expenses and other outstanding costs during month-end and year-end closing.

Income Audit

Support daily income audit tasks, including:

Reviewing daily revenue reports form PMS/POS systems.

Verifying accuracy of cash drops, credit card settlements, and revenue postings.

Assist the Staff Accountant and/or Director of Finance with revenue-related reporting as needed.

Perform other duties and projects as assigned by the Director of Finance.

Policy and Service Responsibility

Must adhere to all hotel/company loss prevention guidelines.

Physical Requirements

Able to perform the essential functions consistent safely and successfully with the ADA, FMLA, and other federal, state and local standards, including meeting quality standards.

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.

Must be able to lift and carry up to 25 lbs.

Must be able to sit, stand, and squat frequently.

MINIMUM REQUIREMENTS

High School graduate or equivalent.

• Must be able to provide legible communication.
• Must be able to compute mathematical calculations.
• Hotel experience preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as calculators, fax machines, copiers, scanners and printers and automated property management systems.
• Ability to maintain hotel's standards, policies, and procedures.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job-related files.

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