Accounts Payable Clerk​/Receptionist

Accounts Payable Clerk / Receptionist

Are you organized, detail-oriented and comfortable working with both numbers and people? We are looking for a dependable Accounts Payable Clerk / Receptionist to join our Accounting team. This full-time, on-site position is a great fit for someone who enjoys variety in their work and wants a role that combines accounts payable, bookkeeping and accounting support with front-office responsibilities.

You’ll play an important role in keeping our accounting processes accurate and our office running smoothly. From processing vendor invoices and reconciling accounts to greeting visitors and answering phones, you’ll work with people throughout the company and help keep day-to-day operations on track.

• Review, research and process vendor invoices accurately and on time
• Prepare accounts payable invoices for weekly payments
• Complete pre-payment registers and payment upload files
• Reconcile vendor statements, employee credit cards and travel and expense reports
• Research outstanding purchase orders and unbilled invoices
• Maintain vendor W-9s, certificates of insurance and accounts payable records
• Assist with year-end 1099 processing
• Post routine transactions to general ledgers and journals
• Manage and reconcile petty cash
• Answer incoming telephone calls and route them to the appropriate person
• Greet visitors and provide a professional, welcoming first impression
• Receive, sort and distribute incoming mail and prepare outgoing shipments
• Help coordinate meeting rooms, supplies and office activities
• Maintain an organized reception, lobby, copy and meeting-room area
• Assist with company events and other administrative projects as needed

The ideal candidate is comfortable balancing accounting responsibilities with customer service and administrative duties. You should be able to shift between tasks while maintaining accuracy and attention to detail.

Qualifications include:

• Working knowledge of basic accounting and bookkeeping principles
• Previous accounts payable or accounts receivable experience preferred
• Experience processing invoices, payments or financial records
• Strong attention to detail and basic math skills
• Ability to handle confidential financial information appropriately
• Proficiency with Microsoft Excel, Outlook and Word
• Familiarity with accounting software and web-based payment systems
• Accurate keyboarding skills of at least 30 WPM
• Strong 10-key and numerical data-entry skills
• Excellent written and verbal communication skills
• Strong organizational, multitasking and customer-service skills

This is a full-time, hourly, on-site position working Monday through Friday and reporting to the Accounting Manager.

The position primarily involves sitting, typing and working at a computer for extended periods. Occasional bending, stooping, kneeling and twisting may be required, along with the ability to lift, push or pull up to 20 pounds.

If you enjoy working with numbers but also like interacting with people and being part of the day-to-day activity of an office, this position offers the opportunity to do both.