Construction Project Assistant

Overview

Talis Group’s client is a premier construction company working with Fortune 50 clients in the commercial and industrial sectors. Due to continued growth, they are adding an energetic Project Assistant to their Louisville headquarters. This role will provide administrative & project coordination support to the Project Managers to ensure project milestones are met. This position will support projects from the bid phase through completion and will work primarily in the main office with periodic visits to job sites as needed.

This is an excellent opportunity for a strong administrative multi-tasker who thrives in a fast-paced environment.

This award-winning company offers excellent benefits including health, dental, 401k, paid time off, paid holidays, and a competitive salary range of $60-$80k (based on experience).

Hours are Mon-Friday, 8am-5pm.

• Perform administrative functions & provide administrative support to project team.
• Assist with project setup, documentation, & organization.
• Organize, maintain, & distribute project documentation including subcontracts, purchase orders, change orders, RFIs, & correspondence.
• Support the bid process & assist with project administration from pre-construction through closeout.
• Track project milestones, deliverables, & progress.
• Assist with job cost tracking, budget monitoring, & reporting.
• Prepare look-ahead schedules, coordinate meetings & conference calls, & internal scheduling updates.
• Follow up with subcontractors/suppliers regarding project paperwork as needed.
• Perform clerical tasks, tracking hours worked, etc.
• Work in the main office & visit job sites as needed to provide project support.
• Perform additional duties as assigned to support business needs.

• Bachelor’s degree or certificate in Construction Management or a related field preferred.
• MUST have 2-3 years of experience providing project or administrative support within the construction industry (general contractor, mechanical/HVAC, industrial, or similar).
• Strong proficiency in MS Office (Word & Excel) and related project software.
• Strong understanding of construction project lifecycle, including safety, cost, schedule, quality, and customer satisfaction.
• Proven ability to manage multiple projects, prioritize time-sensitive tasks, & meet deadlines in a fast-paced environment.
• Strong organizational, written, & verbal communication skills.
• High level of self-motivation, flexibility, & attention to detail with the ability to learn & apply new technologies & systems.
• Ability to handle a large amount of walking to and from job site on uneven terrain, often muddy and difficult to navigate.
• Standing, bending, & moving as needed to get to/from job site required.

This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties or requirements for this position.

Talis Group is an equal opportunity employer. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law