Administrative Assistant

Position Summary

The Administrative Assistant will be responsible for acting as main point of contact for directing internal and external customers in person and via other communication systems such as phones. The ideal candidate will have a friendly and easygoing personality while also being perceptive and disciplined. A customer-oriented approach is essential.

• Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor check in system Envoy, and issue visitor badges).
• Answer, screen, and forward incoming phone calls.
• Receive, sort, and distribute daily mail/deliveries.
• Ensure reception remains tidy and presentable, with all necessary materials (e.g., pens, forms, and other items).
• Order front and back of house office supplies and keep an inventory.
• Pull daily and weekly reports for customer service and/HR.
• Perform other clerical duties such as maintaining a group calendar, filing, photocopying, etc.
• Assisting with Onboarding (new onboarding pkgs, badge creation)
• Assisting with events (hosting new hire orientations)
• Assist with events (placing catering orders, set up / clean up)

• Must be a US Citizen or have US Permanent Resident.
• Must have a High School Diploma or GED.
• Must be organized and able to prioritize tasks efficiently.
• Must be able to multitask and effectively use time-management skills, with the ability to be resourceful and proactive when issues arise.
• Professional attitude and appearance, with a focus on customer service.

Parker is an Equal Opportunity and affirmative action employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(Minority / Female / Disability / Veteran / VEVRAA Federal Contractor)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission