Contracts Coordinator - Hager Hill, KY

Headquartered in Lexington, Kentucky, the Mountain Companies (comprised of Mountain Enterprises, Mountain Materials, and Mountain Aggregates) have been providing asphalt paving and aggregate services to the state of Kentucky for decades. From concrete construction to asphalt paving and quarry operations, we at the Mountain Companies pride ourselves on the multitude of services we can offer our customers. Privately owned and operated until 2006, the Mountain Companies later joined CRH.

By being a part of the CRH family, we are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that come together to form CRH. CRH is the number one asphalt producer and paver, the largest aggregates producer and the second largest ready‑mix producer in North America, and also the number four cement producer in North America and a leader in Canada.

CRH operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

The Contract Administrator will support the Estimating and Construction Teams in preparing and managing administrative functions for projects from estimate to close‑out.

• Produce, collect, organize, manage, and distribute a variety of Project Documentation, including, but not limited to, Proposals, Plans, Quotes, Reports, Contracts and Sub‑contracts.
• Collect and organize pre‑bid documentation:
  Proposals, Plans, and Formal Bid Documents.
• Prepare Proposal/Quote documents, complete Owner Bid documents, produce supporting reports as needed, and update Bid Program data for submittal.
• Update Pipeline and distribute bid tracking‑results worksheet to appropriate personnel in a timely manner after bid activities.
• Prepare, distribute, and collect Sub‑Contracts, KYTC forms, Certificates of Insurance, Performance & Payment Bonds, and DBE paperwork from subcontractors while reviewing compliance.
• Assist estimators with project setup documentation and distribution during hand‑off to accounting and construction personnel; export reports from Viewpoint for scheduling import.
• Assist construction managers with running and distributing ViewPoint, Tableau, or Scorecard cost and production reports; prepare weekly and month‑to‑date safety, production, and performance results.
• Support other administrative personnel with construction activity as needed.
• Fulfill information requests from auditors, both internal and external.

• Display a professional and courteous attitude to co‑workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Must be willing to work nights and weekends when necessary.
• Report to the assigned job site ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures.
• Strict adherence to company policies and procedures as outlined in the Company Book of Policies.
• Willingness to work in a team environment and assist co‑workers or supervisors with other duties as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

2‑5 years of related experience and/or training in a business or office environment. A two‑year Business/Accounting degree is required in lieu of experience.

Proficiency in Microsoft Word, Excel, and PowerPoint is required. Construction accounting and purchase order software experience is a plus.

Pay range is $18‑20, depending on experience.

The ability to read and understand various documents such as accounting guidelines, policy and procedure manuals, and safety rules. Strong written and verbal communication skills are a must. The ability to hold and conduct meetings.

Excellent troubleshooting skills and the ability to communicate problems clearly and concisely by collecting data, establishing facts, and drawing valid conclusions.