Business Operations Coordinator

Where design meets opportunity, and careers are built to last!

Averton is an experienced & award-winning home builder, community developer and construction management company and we are seeking an organized, proactive and highly capable Business Operations Coordinator to support the continued growth of the organization.

This role serves as the administrative backbone of the business, ensuring that critical operational, administrative, human resources, technology and corporate functions are coordinated effectively. The successful candidate will create capacity for leadership by ensuring important activities are completed, tracked and followed through to completion. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems and takes pride in bringing order, structure and accountability to a growing organization.

REPORTS TO:

President & CEO

SUPPORTS:
President & CEO, Project Director, Accounting Manager and Leadership Team

Responsible for ensuring that the organization operates smoothly by coordinating the administrative, operational, and support functions that enable project and business success. This role exists to eliminate friction, improve communication and ensure important responsibilities do not fall between departments.

Executive & Leadership Support

• Support the President & CEO with administrative and organizational priorities
• Support the Project Director and leadership team with coordination, scheduling, follow-up, and execution of key initiatives
• Coordinate leadership meetings and prepare agendas, action item lists, and meeting summaries
• Track leadership commitments and ensure follow-through on assigned actions
• Assist with presentations, reports, correspondence, and special projects

Operational Administration

• Coordinate contracts, agreements, renewals, and document management.
• Maintain corporate records and organizational documentation.
• Assist with insurance renewals and claims administration.
• Coordinate licensing, registrations, memberships, and compliance requirements.
• Support vendor setup and administration.

Technology & Systems Coordination

• Serve as the primary internal contact for technology-related issues
• Coordinate with external IT providers to ensure issues are resolved promptly
• Manage employee onboarding and offboarding related to technology access
• Coordinate equipment purchases, setup and inventory management
• Support implementation and maintenance of business systems and software

Office & Business Operations

• Ensure smooth day-to-day operation of the office
• Coordinate facilities-related issues and vendor relationships
• Manage office supplies, equipment and general office requirements
• Support company events, meetings and team initiatives
• Assist with implementation of operational improvements and standard operating procedures

Human Resources & Recruitment Coordination

• Coordinate recruitment activities including job postings, interview scheduling, candidate communication and onboard
• Coordinate new employee onboarding and orientation activities
• Assist with benefits administration and employee-related documentation
• Support implementation of company policies and procedures

• Work closely with Accounting, Project Delivery, Construction, Design, Sales and Leadership teams
• Assist departments with administrative coordination as required
• Help ensure communication flows effectively between teams
• Identify operational inefficiencies and recommend improvements

The ideal candidate is highly organized, resourceful, and capable of managing multiple priorities simultaneously.

They are comfortable working independently, communicating with a wide variety of stakeholders and following through on tasks without requiring significant supervision. Most importantly, they are someone who sees something that needs to be done and takes ownership of making sure it happens.

Required

• 5+ years of experience in operations, administration, office management, executive support, HR coordination, or a related role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High attention to detail
• Strong proficiency in Microsoft Office
• Ability to manage multiple priorities simultaneously
• Professional judgment and discretion when handling confidential information

Preferred

• Experience in construction, development, real estate, professional services, or related industries
• Human resources administration experience
• Contract administration experience
• Experience coordinating external service providers
• Experience supporting senior leadership teams
• Experience utilizing artificial intelligence and workflow automation tools to improve productivity, communication, and organizational effectiveness

• Leadership administrative support effectiveness
• Timeliness and quality of recruitment and onboarding activities
• Completion of operational and administrative initiatives
• Responsiveness and resolution of…