Administrative Specialist

Position Overview

The Kentucky Department of Corrections (DOC), Division of Adult Institutions operates 13 correctional facilities that house Kentucky's adult inmate population. The mission of DOC is to protect the citizens of the Commonwealth and to provide a safe, secure and humane environment for staff and offenders in carrying out the mandates of the legislative and judicial processes, and to provide opportunities for offenders to acquire skills which facilitate non‑criminal behavior.

• Managing employee identification processes
• Preparing new hire packets
• Maintaining departmental filing systems and processing employment‑related documentation
• Assisting with tracking and maintaining records such as the Documentation Required Leave (DRL), Employee Gone List, Auxiliary List, and databases for contract staff
• Submitting and tracking DOC and contract employee drug screenings, processing LAC drug screens and clearance letters
• Coordinating Correctional Officer interviews, posting job announcements, and preparing ACA files annually
• Providing general administrative support by ordering office supplies, processing departmental mail, preparing memorandums, and sorting, stamping, and filing new hire paperwork

• Education:
  
  Graduate of a college or university with a bachelor’s degree
• Experience, Training, or
  
  Skills:
  
  One year of professional, administrative, or business experience
• Substitute Education for
  
  Experience:
  
  Additional education will substitute for the required experience on a year‑for‑year basis
• Substitute Experience for
  
  Education:
  
  Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year‑for‑year basis
• Special Requirements: NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

An Equal Opportunity Employer M/F/D