Executive Assistant to Chief People and Culture Officer

Apply to our Executive Assistant to the Chief People and Culture Officer role.

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful People and Cultures and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market‑based and policy solutions throughout the economy to build a just and sustainable future.

For more information about Ceres, please visit our website ((Use the "Apply for this Job" box below).).

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

The People & Culture (P&C) team leads engagement to attract, retain, reward and ensure equity, wellbeing, and development for our greatest asset, our people. Critical to the progress of Ceres’ mission, this team leads initiatives to curate a culture of inclusion and belonging while diligently attending to the workforce needs of Ceres.

The Executive Assistant should be highly organized and proactive to assist executive level staff  role supports an executive and may, by extension, support other senior individuals reporting to the executive. This full‑time position provides a combination of administrative and departmental support. As a representative of senior management at Ceres, the Executive Assistant must support Ceres’ commitment to diversity, equity, and inclusion and embody that commitment to foster an inclusive work environment.

This full‑time non‑exempt position reports to the Chief People and Culture Officer. The role can be performed from the Boston, MA office or remotely from a commutable distance from our Boston office. Candidates must be flexible to work with employees in all US time zones.

• Provide administrative and logistical support to the Chief People and Culture Officer and other senior members of the team:
  • Prioritizing phone calls, correspondence, and meeting requests
  • Managing complex calendars/schedules
  • Ensuring follow-through of specific activities and projects to completion
• Attend internal and external meetings, as assigned, to take notes, identify next steps, and ensure follow-through on activities to completion.
• Support executive or team communications by drafting, editing, and as needed, distributing communication on behalf of the Chief People and Culture Officer.
• Assist in development and management of team planning, goal setting, and impact tracking, working in concert with Chief People and Culture Officer and project leads.
• Assist team in roll out and distribution activities of key reports and special projects.
• Provide presentation support for Chief People and Culture Officer, including conducting research, drafting speaking points and/or presentations, and attending meetings, as needed.
• Assist with planning, coordination, and logistics for virtual and in‑person events.
• Book travel, schedule meetings, and draft trip itineraries for Chief People and Culture Officer.
• Process Chief People and Culture Officer expenses, reimbursements, and other finance‑related administrative duties.
• Support engagements with external vendors and special projects, as necessary.
• Coordinate monthly team meetings including creating agendas, managing logistics, note taking, and meeting follow‑up.
• Serve as representative of P&C team on various internal planning committees and in support of relevant activities and events.
• Travel to meetings and events, as required.
• Other projects or tasks as assigned.

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of related full‑time work experience required; experience as an assistant to a senior executive highly preferred.
• Experience and/or interest in human resources highly preferred.
• Knowledge of, or experience with, sustainability issues and/or NGOs, a plus.
• Strong organizational, logistical, and time management skills, with keen…