Personnel Assistant

Location: Powderly

SUMMARY CLASS

TITLE:

PERSONNEL ASSISTANT

BASIC FUNCTION:

Perform a wide variety of responsible personnel clerical duties in the areas of recruitment, substitute employees, orientation and worker's compensation; prepare and maintain personnel records, files and related reports; provide information and assistance in person and on the telephone to District personnel, staff and the public regarding personnel matters.

REPRESENTATIVE DUTIES:

• Perform a wide variety responsible personnel and clerical duties related to recruitment, placement of substitute employees, orientation and worker's compensation.

• Provide information and assistance in person or on the telephone to District personnel, staff and the public regarding a variety of personnel matters such as position vacancies, fringe benefits, and personnel regulations, policies and procedures.

• Receive and document messages and correspondence regarding teacher and classified employee absences; notify school or office of absences and respective substitutes.

• Arrange for teacher substitutes as necessary; maintain records regarding teacher substitutes.

• Distribute, receive, record and maintain files on job applications, transcripts, fingerprints, examinations, credentials and other information; review for completeness and compliance; schedule necessary interviews and appointments.

• Recruit and place advertisements for substitute and certificated personnel; place ads in appropriate media; obtain background information and review for compliance.

• Orient new employees and provide necessary information; assist in the enrollment in fringe benefits programs and in the completion of necessary documentation; process salary placement forms making changes as required.

• Process worker's compensation claims; assure compliance and completion of required documentation; provide information and explain regulations to District personnel.

• Prepare, type, update, maintain and process a variety of forms, reports, bulletins, records, schedules, lists and files according to established policies, procedures, regulations; verify and post information as necessary to assure completeness and accuracy.

• Compose and type letters, memoranda, lists and other materials according to established procedures.

• Operate office equipment, such as a typewriter, computer terminal, printer, calculator, answering machine, copier and multi-line telephone.

• Order and maintain office supply inventories.

• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Personnel office methods, practices and procedures.

• District organization, operations, policies and objectives relating to personnel activities.

• Applicable sections of State Education Code and other applicable laws regarding assigned personnel activities.

• Record-keeping techniques.

• Operation of a computer terminal and other office equipment.

• Oral and written communication skills.

• Telephone techniques and etiquette.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

• Perform responsible personnel clerical duties in the areas of teacher substitutes, recruitment, placement, and workers compensation.

• Maintain personnel records and files and prepare related reports.

• Learn and apply rules, regulations involved in assigned activities.

• Learn and apply applicable sections of State Education Code and other applicable laws.

• Maintain the security of confidential materials.

• Appropriately apply personnel rules and related procedures.

• Determine appropriate action within clearly defined guidelines.

• Communicate effectively both orally and in writing.

• Maintain records and prepare reports.

• Type at an acceptable rate of speed.

• Establish and maintain cooperative and effective working relationships with others.

• Meet schedules and time lines.

• Work independently with little direction.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year responsible clerical experience.