Administrative Specialist

Administrative Specialist – Pay Grade 12

Salary: $35,712.48 – $53,568.48 annually

Employment Type:

Executive Branch | Full Time | Eligible for Overtime Pay | 18A | 37.5 hrs/week

Location:

108 East Locust Street, Mount Sterling, KY 40353, USA

The Kentucky Department of Juvenile Justice is a multi‑faceted agency that serves juveniles of the Commonwealth. The department strives to hold youth accountable for their actions while creating opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re‑entry into their communities as productive and responsible citizens. The department seeks to serve youth in the least restrictive, appropriate placement possible and is committed to providing life‑changing services that transform children, families, and communities.

• Provides professional administrative support in the review, evaluation, development, and implementation of the agency's activities.
• Compiles and researches information for reports and communications, including district monthly reports, car logs, sick leave, workers’ comp, FMLA, electronic monitoring usage, and OSHA reports.
• Drafts correspondence such as monthly reports to supervisor, staff meeting itineraries and minutes, and staff itineraries.
• Maintains district files and initiates actions for supervisor’s review and direction.
• Prepares personnel documents and maintains employee personnel files.
• Provides forms to new staff, obtains appropriate signatures, and submits appropriately.
• Advises on and reviews documents.
• Follows up on actions and communicates with appropriate personnel.
• Maintains in‑depth knowledge of personnel and payroll rules, regulations, and policies and disseminates information as needed.
• Maintains an in‑depth working knowledge of departmental rules, regulations, and policies.
• Researches a variety of situations to provide technical assistance and advice when necessary.
• Receives general directives and adheres to rules concerning distribution and maintenance of the same.
• Receives, reviews, and records employee time.
• Enters hours into the payroll system for two pay periods per month.
• Communicates with staff about payroll and timekeeping activities.
• Serves as back‑up timekeeper.
• Ensures that all applicable information is managed and distributed to appropriate staff in a timely manner.
• Submits monthly Sick Leave Report.
• Enters staff training hours.
• Reviews and submits employee travel vouchers.
• Regularly updates Community Services Directory and inventory listings, e.g., pager and cell phones.
• Assists supervisor in providing, reviewing, and processing documents necessary for the employee performance evaluation system during the required time frames.
• Completes and submits appropriate documents concerning Family Medical Leave and workers’ comp.

• Education: Graduate of a college or university with a bachelor's degree.
• Experience, Training, or
  
  Skills:
  
  One year of professional, administrative, or business experience.
• Substitute Education for
  
  Experience:
  
  Additional education will substitute for the required experience on a year‑for‑year basis.
• Substitute Experience for
  
  Education:
  
  Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year‑for‑year basis.
• Special Requirements (Age, Licensure, Regulation, Etc.): None.

Working Conditions:

Incumbents primarily perform duties in an office setting.

Probationary Period:
This position has an initial and promotional probationary period of 6 months.

An Equal Opportunity Employer M/F/D.