Graduate Student Services Coordinator

Overview

The Office of Graduate Programs advises, monitors, and supports graduate students through their thesis and dissertation processes.

• Advises students on thesis/dissertation preparation and electronic submission
• Performs preliminary and final formatting checks
• Answers general policy questions
• Prepares correspondence, reports, and forms
• Answers phone calls, takes messages, and responds to requests
• Researches information and performs analysis as required
• Assists in staff work for the Graduate Council
• Sets up and maintains records and files
• Conducts end‑of‑term grade reviews and generates electronic notification letters
• Conducts academic standing analysis and analyzes term grade rolls
• Updates student records (holds) in the database
• Collects agenda items for Graduate Council meetings and sub‑committee meetings, prepares and disseminates agendas, packets, and minutes
• Maintains office records of Graduate Council membership and meetings
• Assists with budget and expense reports, monitors and records department invoices and expenses, reconciles P‑Card/file records, and creates requisitions
• Prints monthly budget, payroll, and organizational detail reports
• Responds to moderately complex correspondence following established procedures
• Collects and compiles moderately complex information for inclusion in reports and/or presentation materials
• Creates and produces charts, graphs, and tables as necessary
• Performs general office support such as sorting/distribution of mail, copying documents, filing, and supply inventory
• Scans documents into Xtender
• Orders office supplies and equipment

• High initiative and the ability to work independently
• Strong interpersonal and communication skills
• Computer and word‑processing proficiency
• Knowledge of the Banner system is essential

Florida Institute of Technology is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, sex, or any other legally protected characteristic.