Project Administrator

Edmonton Office
Edmonton, AB T5K 2L9, CAN

• On-site
• Operations
• Full-Time
• Requisition #: PROJE
  001594

Project Administrator

Edmonton, AB

Looking to grow your career in a supportive, professional environment? Pinchin is hiring an Office Administrator for our Edmonton, AB office.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Project Administrator to join our team in Edmonton, AB office. The role reports to the Executive Assistant.

Reporting to the Executive Assistant, the Office Administrator is responsible for the maintenance and co-ordination of efficient support services to ensure the smooth running of office operations. In addition, this individual will be responsible for daily administrative support to the various service lines represented in Pinchin’s Edmonton office.

• Ensure client deliverables are accurately formatted and that quality form have been completed.
• Synchronize the timely assembly and delivery of reports.
• Contribute to the preparation of assessments and inspection of reports and proposals.
• Invoicing and billing for the office
• Enter and update reports in Pinchin project software
• Assist staff with project coordination and scheduling
• Coordinate new employee documentation in collaboration with head office and people & culture.
• Assist with coordinating meetings including compilation of distribution of minutes (as required)
• Act as a corporate liaison, supporting various company wide initiatives.
• Present a positive image of the company internally and externally.

The ideal candidate brings strong organizational skills, attention to detail, and a proactive, service-oriented mindset. They take pride in supporting teams, keeping operations running smoothly, and contributing to a welcoming, well-organized office environment. Collaboration, accountability, and professionalism are key to success in this role.

• Diploma or Degree in a relevant field
• Experience in a professional office environment is preferred
• Current and valid driver’s license with sufficient insurance, and access to a vehicle is required
• Strong written and oral communication skills
• Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices
• Excellent interpersonal skills and a positive, helping-oriented demeanor
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook)

For Current Employees:
Current employees are encouraged to speak with their HR Advisor for information on the application process.

We offer competitive salaries and great benefits. Pinchin values curiosity, integrity, and learning. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.