Administrative Assistant

Company Description

Conveying, loading, palletising, packing, sortation and distribution – BEUMER Group is a leader within the development and manufacture of high‑technological intralogistics systems for global markets. Our employees stand out from others thanks to their ability to supply innovative solutions to our customers. They can do this because they know the industry and are passionate about continuously developing and expanding their knowledge.

We support these high standards through teamwork, mutual respect and a working culture based on trust that fosters stability and security for all of our employees. Our common goal is to implement outstanding and innovative projects worldwide.

The Administrative Assistant provides the highest quality of customer service to all customers and vendors while ensuring the efficient day‑to‑day operations of the on‑site Operations & Maintenance Department at the Cincinnati/Northern Kentucky International Airport (CVG) are being carried out. The role also supports management, technicians, and other staff as requested. In providing this support, the position exercises a high degree of initiative, discretion & confidentiality.

• Responsible for the day‑to‑day administration of the on‑site Operations and Maintenance Department
• Answer multi‑line telephone system, take accurate messages, screen and direct telephone calls in a professional manner
• Ensure hotline phone is answered and checked for voicemail in a professional and timely manner during designated working hours
• Reply to general information requests with accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
• Resolve or elevate customer complaints in a professional and timely manner
• Use computer word processing, spreadsheets, e‑mail, and database software to prepare reports, memos, documents, and communications in an accurate and professional manner
• Receive, distribute and file e‑mails, faxes, and communications
• Maintain accurate files for all service, warranty, and all department related projects
• Ensure correct project numbers are applied for time sheets and expenses
• Responsible for monthly invoicing, payroll, employee schedules, accounting for site spending, expense, and expense reports
• Order uniforms; maintain and order office supplies
• Maintain and track Security Badges / Airside Passes for all team members, including new applications, expiration dates, status of temporary access cards, etc.
• Maintain maintenance and installation service schedule
• Maintain accurate files and logs for all service personnel time
• Make travel, meeting and other arrangements for service personnel and staff
• Forward completed service and warranty claims to Accounting/Finance for invoicing
• Record and verify accuracy of weekly time sheet submittals
• Accurately maintain minutes of meeting and trip reports; distribute accordingly
• Act as Liaison between on‑site team and the People and Culture team at the BEUMER Corporate office
• Perform other related duties as assigned

Pay Rate: $23.68 per hour

The posted hourly rate reflects the compensation the company reasonably expects to offer for this position.

• High School diploma or equivalent
• 3+ years of experience in an administrative support capacity
• Must be eligible to obtain and maintain airside security clearance
• Ability to show initiative and work within an environment of frequent interruptions & conflicting priorities
• Exemplary organizational and interpersonal skills to meet varying workload demands of the position
• Advanced User of Microsoft Word, Excel, Outlook and Power Point
• Excellent time management skills; attention to detail and the ability to learn quickly
• Excellent verbal and written communication skills; ability to maintain confidentiality
• Professional, positive, and energetic demeanor

• Operates in a fast‑paced airport setting with exposure to noise, moving machinery, and variable temperatures
• Requires flexibility to work nights, weekends, and holidays as part of a rotating shift schedule
• Frequent walking, climbing, bending, heavy lifting, and standing across large terminal and baggage…