Executive Assistant; Internal Position

Position: Executive Assistant (Internal Position)
Location: Russell Springs

Executive Assistant Cumberland Family Medical Center (CFMC) operates a Federally Qualified Health Center (FQHC) offering a wide range of health and social services at multiple sites throughout Kentucky. We seek employees who support our mission and who actively contribute to our service-driven environment by enhancing patient experience and improving productivity. CFMC offers compassionate care, uncompromising service and clinical excellence. We offer a collaborative environment with excellent benefits, wage/salary commensurate with experience and relevant work experience.

Executive Assistant

Job Responsibilities:

Enhance executives’ effectiveness by providing information management support, representing the executives to others.

Executive Assistant

Job Duties:

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Represents the executive by attending meetings in the executive's absence, speaking for the executive.

Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventory; evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

Other duties as assigned.

Executive Assistant Skills and

Qualifications:

Strong Writing/Communication Skills Reporting Skills Supply Management Scheduling Microsoft  Office Skills Organization Time  Management Presentation Skills Equipment Maintenance Travel Logistics Verbal Communication Schedule Requirements:

Full-time position, 5 days per week, 100% office-based, in person work required.

Work schedules are set at the discretion of CFMC and may be adjusted at any time based on the operational needs of the organization.
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