School Based Administrative Assistant

School Based Administrative Assistant (180 days 8 hrs/day)

Russell County Schools Seed Academy - Russell Springs, Kentucky (Open in Google Maps)

This job is also posted in Russell County Schools

Job : 5815498

Final date to receive applications: Posted until filled

Posted: Jul 03, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Supervisor: Superintendent/High-School Principal/Designee

Basic Function: Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

Representative Duties:

• Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, and correspondence as directed.
• Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
• Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or district employee; open, sort and distribute mail and other written communications.
• Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
• Prepare and maintain records, reports, files and lists related to students, personnel, student records and attendance as required.
• Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
• Operate a variety of office machines, including a phone system, computer, copier and calculator.
• Assist with school safety and security measures, including monitoring school security cameras as directed, supporting visitor management procedures, documenting drills, reporting safety concerns to administration, and performing other safety-related duties as assigned.
• All other duties as assigned by immediate and district supervisor.
• Render health services as necessary after appropriate training.

Knowledge of:

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Research techniques, practices and procedures.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines.

Ability to:

• Perform a variety of secretarial and clerical duties to assist a Principal or Guidance Counselor with routine administrative details and general clerical tasks.
• Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.
• Understand and interpret rules and written directions and apply to specific situations.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions.
• Work independently with little direction.

Any combination equivalent to: high school diploma, GED certificate or demonstrated progress toward obtaining a GED as required by Kentucky Law.

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.