Nursing Secretary and Scheduler; Certified Nurse Aide

Nursing Secretary and Scheduler (Certified Nurse Aide)

We are in search of a Nursing Secretary and Scheduler for our skilled nursing facility in Hindman, Kentucky.

The successful candidate will be detail-oriented, have the ability to multi-task, maintain a sense of urgency in the performance of job duties, and adept at keeping accurate documentation. The primary responsibilities of this full-time role are to coordinate the Nursing staff schedule and manage the supply inventory in addition to other administrative duties in support of the Nursing Department, as assigned.

Once hired, you'll join a team comprised of professionals dedicated to maintaining the highest quality of life for our residents while encouraging the support of family, friends, and community. As such, we've been recognized with the following accolades:

• Best Nursing Homes in the Nation by the U.S. News and World Report.
• Best of Kentucky and Top 10 Caregiving, Nursing, and Volunteering facility by the Kentucky Association of Health Care Facilities (KAHCF).

We believe that positive resident experiences begin with positive employee experiences. That's why we're proud to offer:

• Comprehensive benefits package to include:
  Health, Vision, & Dental Insurance
• 401(k) Retirement Plan with Company Match
• Company Paid Life Insurance
• Paid Time Off (PTO)
• Paid Holidays
• Employee celebrations
• Professional recognition
• Career Development Opportunities including educational opportunities with local nursing schools and mentorship/supervisory promotional opportunities

* Some benefits available to full-time employees only*

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.

• Resolve administrative problems by preparing reports, collecting data, and updating manager.
• Type, review, complete, and file various sorts of reports and correspondence for facility and manager.
• Oversee the time and attendance for assigned department or work group by tracking all attendance occurrences including tardiness and call-ins; documenting, verifying and filing employee excuse forms; reviewing and submitting the bi-weekly payroll; and keeping the Manager updated on all time and attendance and payroll matters.
• Assist with developing and publishing of the monthly employee work schedule.
• Manage incoming phone calls throughout the day, providing assistant to the caller or transferring caller to appropriate party.
• Collect doctor's orders and other documents for distribution to the appropriate recipients.
• Ensure there is someone assigned (family or staff) for all resident appointments. Check calendar throughout the week on all units for appointments made.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; keeping stock area neat and organized.
• Schedule interviews for manager and assist with new hire orientation as appropriate.
• Provide information by answering questions and requests.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Other duties as assigned.

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient in the use of all Microsoft Office products and familiarity and basic working knowledge of facility specific information systems that are applicable to the area of assignment.
• Competent keyboard skills to produce accurate and well-presented reports
• Ability to work with a team and members of other departments.
• Ability to deal effectively and tactfully with residents and their families.
• Ability to communicate both orally and in writing to others in order to convey information effectively.
• Strong attention to detail.
• Ability to handle sensitive documents or other confidential information.
• Ability to manage time and be efficient and effective in the completion of multiple assignments simultaneously in a…