Administrative Secretary

Huntington, West Virginia, United States

Marshall Health Network is seeking an organized and detail-oriented Administrative Secretary to support our Hospitalist Department. This role provides high-level administrative assistance to the Director of Hospitalist Services and Medical Directors, focusing on provider onboarding, credentialing, scheduling, and internal communications. The ideal candidate will serve as a key liaison across departments including Medical Staff Office, Billing, Payroll, and Compliance, while also assisting with meetings, documentation, and site operations.

• Coordinate onboarding, orientation, and credentialing for new providers

• Serve as point of contact between hospitalist teams and central departments

• Schedule and facilitate internal meetings and monthly site reviews

• Maintain records, track accounts receivable, and escalate unresolved billing issues

• Assist with provider interviews, payroll issues, and completion of clinical forms

• Use systems like Amion and Doc Halo for scheduling and communication

This position plays a vital role in ensuring smooth operations and communication across the Hospitalist Department.

• Junior College/Technical School preferred

• 2–5 years of administrative or healthcare-related experience preferred

• Strong verbal and written communication skills with patients, the public, and internal staff

• Ability to adapt and prioritize in a fast-paced, change-driven environment

• Leadership-minded communication and interpersonal skills

• Capacity to perform under pressure, especially in unexpected or high-stakes situations

• Strong critical thinking and evaluation skills, using measurable or verifiable criteria

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest.

Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.