Job Opportunity – Office Assistant – Mount Vernon, NY

A medium-sized masonry and concrete contractor based in Mount Vernon, NY is seeking an experienced and reliable Office Assistant to join our team.

The successful candidate will assist with the day-to-day administrative and accounting functions of the office. Previous experience with Quick Books, data entry, and certified payroll is required.

• Enter and maintain information in Quick Books
• Perform accurate and timely data entry
• Prepare, process, and maintain certified payroll reports
• Assist with weekly payroll documentation and employee records
• Enter and process invoices, purchase orders, and other accounting information
• Assist with accounts payable and accounts receivable as required
• Maintain organized electronic and physical filing systems
• Answer and direct incoming phone calls and emails
• Prepare documents, spreadsheets, reports, and correspondence
• Assist Project Managers and management with administrative tasks
• Communicate with employees, vendors, suppliers, and customers
• Perform general office duties as required

• Previous experience using Quick Books
• Experience with certified payrolls
• Strong data-entry and computer skills
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Ability to manage multiple tasks and priorities
• Good written and verbal communication skills
• Reliable and professional
• Experience working for a construction contractor is strongly preferred

• Full-time position
• Monday through Friday
• Office-based in Mount Vernon, NY

• – 60-80k depending on experience
• Health insurance
• 401(k) matching
• Paid vacation

We are looking for someone who is organized, dependable, detail-oriented, and comfortable working in a busy construction office environment.