Executive Assistant

Company:
Medivant Healthcare - Pharmaceutical Manufacturing

Job Title:

Executive Assistant

Location:

Chandler Salary Range: $80- $100K Annually Shift

Schedule:

Monday to Friday Job Type: Full-time Detailed Job Description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief Executive Officer (CEO) and Chief Marketing Officer (CMO). This is a pivotal role that requires a high level of professionalism, strong judgment, and the ability to anticipate needs in a dynamic, fast-paced environment.

• Provide high-level executive support, including calendar management, scheduling, and meeting coordination for the CEO and CMO.
• Manage and prioritize internal and external communications, ensuring prompt and professional responses on behalf of the executives.
• Prepare high-quality presentations, reports, and correspondence; support executive-level documentation and deliverables.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
• Assist with planning and execution of executive meetings, board meetings, company events, and leadership offsites.
• Maintain organized systems for tracking documents, records, and confidential information.
• Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
• Monitor deadlines and deliverables; help ensure the executives are fully prepared for meetings and key initiatives.
• Exercise sound judgment and maintain discretion when handling sensitive company and personnel matters.
• Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.

• Experience:
  
  5+ years supporting C-suite executives in a fast-paced environment; healthcare industry experience is a plus.
• Education:
  
  Bachelor's degree in Business Administration or related field, or equivalent experience.
• Technical Proficiency:
  Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Zoom, Teams, and other collaboration tools.
• Communication:
  Excellent written and verbal communication skills; polished, professional demeanor.
• Organizational Strength:
  Exceptional time management, prioritization, and multitasking abilities.
• Judgment & Integrity:
  Ability to handle confidential information with the utmost discretion.
• Initiative:
  Proactive, solution-oriented mindset; able to work independently and take ownership of responsibilities.
• Team-Oriented:
  Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization.