Accounting Specialist & Receptionist

This position provides receptionist duties and administrative support to the Finance Team and all departments throughout the organization. Responsible for data entry for the Deposits and Accounts Payable, including processing AP invoices.

Classification

Non-Exempt

Reports To

Senior Accountant

CFO

• Identify and assign GL codes and account distribution for processing invoices and vendor payments and submit for review.
• Verify payables are properly approved by appropriate Management personnel.
• Enter accounts payable invoices into financial system and maintain accounts payable sub-ledger.
• Assist with reconciling monthly vendor statements.
• Welcoming and assisting clients, volunteers, and visitors on site.
• Answering multi-line phone system and redirecting, as necessary.
• Taking messages, as necessary.
• Mail Handling:
  Sort and distribute incoming mail and stamp and prepare outgoing mail, as necessary.
• Other duties and tasks as assigned.
• High School Diploma.
• Minimum 1–3 years prior experience working as a receptionist, administrative assistant, or accounts payable data entry.
• Must be at least 23 years of age and have a good driving record to meet the Meals on Wheels PLUS of Manatee insurance requirements.
• Strong knowledge of general accounting procedures, computer literacy and working knowledge of Microsoft Office programs (including Excel spreadsheet experience).
• Ability to pay close attention to detail and meet deadlines.
• Ability to function as a team member.
• Upbeat personality with positive attitude and ability to greet and speak with visitors and callers.
• Compassion for and able to work with seniors.
• Exceptional customer service skills and dedicated to quality output.
• Excellent oral and written skills; people oriented; well organized.
• Ability to follow up and remember directions.
• Ability to maintain confidentiality, due to nature of position.
• Ability to sit for long periods with extended work at a computer.
• Able to occasionally lift 25 pounds or less (the size of a banker's box).