Document Control Manager

Baltimore, Maryland, United States

Position Title: Document Control Manager

Were seeking Document Control Managers to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (both rail and bus), water, and airport projects delivered through both traditional and alternative methods. These roles oversee the full document control function, ensuring accurate,timely, and compliant information flow across all phases of projectdelivery.

This posting is for future roles and not for a specific opportunity that is available right now.

We accept applications and conduct interviews in advance of upcoming hiring needs.

When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

may include, but are not limited to, the following:

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuringtimelyreceipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits bymaintainingorganized,accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders ina timelyand professional manner.
• When serving as the sole document control resource on a project,mayalso support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and elevate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelors degree in engineering, construction management, business administration, project management,or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document control or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Familiarity with ISO-based document control standards, guidelines, and best practices.
• Advancedproficiencywith industry standardenterprisedocument control system sand advanced version control(e.g., SharePoint,e-Builder, Procore, Aconex,Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

• Master's degree in engineering, construction management, business administration, or project management.
• Experience working in document control on complex, heavy-civil highways, roads, bridges, transit (including rail and bus), aviation (international airports) and water projects.
• Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement,…